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The translation grid allows you to edit the contents of a translation document manually. Translation documents, however, often contain a multitude of segments, and may be hard to navigate. The Create view (filtering and sorting) dialog allows you to create a view with filtered or sorted segments of the selected translation documents, so that you can work with it easily. After creation, these views can be opened from the Views tab in the Translations pane of Project home.

Note: A view is more or less a 'virtual document', a unit composed together from various segments in the different documents of your project. For more on views, see the Views topic in the Managing projects, documents and resources section of memoQ Help.

How to begin

This is the full version of the Create view dialog. To display it, first open a local project. In the Documents tab of the Translations pane of Project home, select one or more documents, and then click the Create view command on the Documents ribbon tab. memoQ displays the simple Create view dialog. At the bottom of this dialog, click Advanced options.

Use

The four filtering options sections enable you to define a subset of all segments in the view to see. By using the filters, you will not see segments irrelevant to you.

Note: If you specify more than one filtering options, the view will include only those segments, which match all of these filtering options. In formal logic, this is called an 'AND' relationship.

Options in the Sort segments in view section allow you to set the order in which the segments are displayed. This will help you in navigation.

•Name of the view: Use this field to enter the name of the view you want to create from the selected translation documents.

Filtering options

Filter by frequency section

In this section, you can set up a filter so that the view shows only those segments that appear in the selected translation documents at least so many times that you specified, and it also enables you to see the repetitions only once.

•Minimum frequency: Select this check box to see only those segments that appear in the selected translation documents at least so many times that you specified in the spin control box right to the check box.

•Keep duplicates: Select this check box to see only once those segments that appear in the selected translation documents more times.

Note: If you check both check boxes, the view will include only those segments that appear in the selected translation documents at least so many times that you specified, and all of these segments will appear in the view only once.

Filter by text section

Specify words or series of words to look for. If you filter for segments, you will only see those segments that contain the words you specified – either in the source language or in the target language.

•Source content: This list view shows all the words or series of words you are looking for on the source side.

•Case sensitive (upper): Select this check box to distinguish between upper case and lower case characters when looking for matches, i.e. memoQ will not be found if you enter Memoq. Disable it to get more results.

•Add (upper): Click this button to add a word or series of words you are looking for on the source side, after entering it to the text field right to the Source content list.

Note: If you add an entry to the Source content list containing multiple words divided by white space, the view will include only those segments in which all of these words appear on the source side. In formal logic, this is called an 'AND' relationship. If you add more entries to the Source content list, the view will include all those segments in which any of these entries appear on the source side. In formal logic, this is called an 'OR' relationship.

•Remove (upper): Click this button to remove the selected word or series of words from the Source content list.

•Target content: This list shows all the words or series of words you are looking for on the target side.

•Case sensitive (lower): Select this check box to distinguish between upper case and lower case characters when looking for matches, i.e. memoQ will not be found if you enter Memoq. Disable it to get more results.

•Add (lower): Click this button to add a word or series of words you are looking for on the target side, after entering it to the text field right to the Target content list.

Note: If you add an entry to the Target content list containing multiple words divided by white space, the view will include only those segments in which all of these words appear on the target side. In formal logic, this is called an 'AND' relationship. If you add more entries to the Target content list, the view will include all those segments in which any of these entries appear on the target side. In formal logic, this is called an 'OR' relationship.

•Remove (lower): Click this button to remove the selected word or series of words from the Target content list.
 

Segment range section

Extract part of a document. You can specify the row numbers for the starting segment and the ending segment of the selected translation document. This option can be helpful when a large file should be split up into smaller pieces to be assigned to more than one translator.

•Only segments from row [number] to row [number]: Select this check box to look for only those segments of the selected translation document that you specified in the spin control boxes.

Note: This option is only available if you have selected only one translation document when invoking this dialog.

Filter by segment status section

This section has four tabs that allow you to filter segments by their status, the comments and tags they contain, and their updated or synchronized state (in local copies of online projects).

Common filters: a simple choice of segment status filters

•All rows (no filtering) radio button: Select this if you do not want to filter the segments for their status.

•Not confirmed in any role radio button: Jumps to segments that have any status but not confirmed by translator, reviewer 1 or reviewer 2.

•Translator, Reviewer 1 or Reviewer 2 confirmed radio button: Jumps to segments that are Translator confirmed, Reviewer 1 confirmed or Reviewer 2 confirmed.

•Pre-translated radio button: Extracts segments that were filled in through pre-translation and were not changed since.

•Error radio button: Extracts segments that have errors that prevent the document from being exported.

•Change or conflict mark radio button: Extracts segments that contain marks that indicate that the segment was changed by another user, or that the segment was modified by multiple users at the same time. Such marks appear when more than one users work on a document in an online project.

•Repetitions radio button: Extracts segments that are marked as repetitions. This setting is different from the settings in the Filters by frequency section.

•Non-repetitions radio button: Extracts segments that are not marked as repetitions.

•Locked radio button: Extracts locked segments.

•Not locked radio button: Extracts segments that are not locked.

Status: the full choice of segment status filters

•Locked or not... section:

oBoth locked and unlocked rows: Select this radio button to include all rows in the view, regardless of their locked or unlocked status.

oOnly locked rows: Select this radio button to see only the locked – not translatable – segments.

oOnly unlocked rows: Select this radio button to see only the not locked – translatable – segments.

•Row status... section:

oNot started: Select this check box to see every empty – not started – segments. This is the default setting.

oEdited: Select this check box to see every segment that was edited but was not confirmed.

oFuzzy or fragments: Select this check box to see every segment that was pre-translated or assembled from fragments.

oSingle 100% match: Select this check box to see every segment that is a 100% match and comes from pre-translation.

oSingle 101% match: Select this check box to see every segment that is a 101% match and comes from pre-translation.

oMultiple 100% or 101% matches: Select this check box to see every segment that is a 100% or 101% match and comes from pre-translation.

oTranslator confirmed: Select this check box to see every confirmed segment.

oReviewer 1 confirmed: Select this check box to see every segment that was confirmed by the Reviewer 1 role.

oReviewer 2 confirmed: Select this check box to see every proofread segment.

•Other properties... section:

oAuto-joined/split: Select this check box to auto-joined/split segments.

oError: Select this check box to see errors that prevents the document from being exported.

oUnsuppressed warning: Select this check box to see warnings that was not set to 'ignore'. Warnings do not prevent the document from being exported.

oRepetition: Select this check box to see segments that is a repetition of another segment within the text.

oNot a repetition: Select this check box to see segments that are not repetitions of another segment within the text.

oCommented: Select this check box to see every segment that contains a comment.

oAuto-propagated: Select this check box to see every segment that came from auto-propagation.

oMarked by Find/Replace: Select this check box to see every segment that was marked as a find or replace hit.

oChange tracked: Select this check box to see every segment where track changes were used and the original target segment was modified.

Updates and synchro: See if the document was modified by another user

Bilingual update... section:

•Bilingual update warning check box: Select this to view segments that were modified when the document was updated from a bilingual file.

Online document synchronization... section:

•Change downloaded from server check box: In a local copy of an online project, select this to view segments that were modified by another user, and were downloaded from a memoQ server – from the master copy of the document.

•Conflict: client's version stored in server check box: In a local copy of an online project, select this to view segments that were in conflict with another change by another user, and it was your change that was stored on the memoQ server – in the master copy of the document.

•Conflict: client's version rejected by the server check box: In a local copy of an online project, select this to view segments that were in conflict with another change by another user, and your change was rejected by the server, so that the other user's version "won".

Last changed section:

•User name, Translator and Modified after drop-down lists. Click the Get user names to populate the user names, and to choose them from the Translator drop-down list.

Inserted match... section:

•Inserted match has been edited: This matches every row where an inserted match has been recorded and the row's current target segment is different from the recorded target segment.

•Translated from scratch: This matches every row where no inserted match  has been recorded.

Comments and tags: filter segments by the text in comments and inline tags

•Comment contains text box: Type words or expressions that you expect to find in the comment belonging to the filtered segments. If you want to type more than one expressions, separate them with a comma (,).

•Source has memoQ {tag} check box: Select this if you want to restrict the view to those segments where the source text includes an uninterpreted formatting tag.

•Target has memoQ {tag} check box: Select this if you want to restrict the view to those segments where the target text includes an uninterpreted formatting tag.

•Source has inline tag check box and text box: Select this check box if you want to restrict the view to segments where the source text contains inline tags with a specific text. Type the text in the text box next to the check box. If you want to type more than one expressions, separate them with a comma (,).

•Target has inline tag check box and text box: Select this check box if you want to restrict the view to segments where the target text contains inline tags with a specific text. Type the text in the text box next to the check box. If you want to type more than one expressions, separate them with a comma (,).

Looking for inline tags with specific attributes or values

When you specify inline tags, you can also refer to attributes belonging to inline tags. You can type expressions where you specify that you need a tag that has an attribute with a specific value. If you want to refer to an attribute of a tag, type the name of the tag, then a > sign, and then the name of the attribute. If you are interested in a specific value of an attribute, type yet another > sign, and then the value. Here are your options:

•tagname: finds all tags that have tagname occurring in their names. Example: ingredient will find all of these:

•tagname>attributename: finds all tags that have a specific attribute, regardless of its value. Example: ingredient>type will find this:

•tagname>attributename>value: finds all tags that have a specific attribute with a specific value. Example: ingredient>unit>cup will find these two:

•You can omit the name of the tag or the attribute. This means you can find inline tags where the tag name is different but they have the same attribute. Or, you can look for inline tags where both the tag name and the attribute name are different, but they share a common value. To find the above two segments, you can type this: >unit>cup, or this: >>cup.

•If the value contains spaces or commas, write them between quotes. Example: >author>name>"Technical Writer".

•Anything you write in the value part without quotes or with double quotes will be found as part of text of the value. For example, ingredient>unit>c will find this:

•If you want an exact match, write the value between single quotes: ingredient>unit>'cup'.

•To write a double quote inside a value name, type it with a back slash: \". To write a single quote (apostrophe) inside a value name, type it (again) with a back slash: \'.

Because you can write relatively complex expressions here, memoQ warns you if your input has wrong syntax: the background of the text box turns light red if there is something wrong with what you are typing:

Note: If you select more check boxes among the filtering options (maybe even across different tabs), the view will include segments that match all specified settings. In formal logic, this is called an 'AND' relationship. If you specify criteria that are not met by any of the segments of the selected translation documents, the view will be empty.

Sorting Options

In the Sort segments in view section, you can specify the criteria for sorting contents of the selected translation documents.

•No sorting: Select this radio button to not sort contents of the translation document.

•Alphabetical by source: Select this radio button to sort contents of the translation document by the source language entries, alphabetically.

•Alphabetical by target: Select this drop-down list element to sort contents of the translation document by the target language entries, alphabetically.

•Source text length: Select this drop-down list element to sort contents of the translation document by the source language entries, by length.

•Target text length: Select this drop-down list element to sort contents of the translation document by the target language entries, by length.

•Match rate: Select this drop-down list element to sort contents of the translation document by the match rate of the source language entries, in increasing order.

•Frequency: Select this drop-down list element to sort contents of the translation document by the frequency of the source language entries, in increasing order.

•Sort order: Use this drop-down list to show contents in increasing or decreasing order:

oAscending: Select this drop-down list element to show contents in increasing order (i.e. A–Z; shortest–longest; less–more).

oDescending: Select this drop-down list element to show contents in decreasing order (i.e. Z–A; longest–shortest; more–less).

•Last changed: Select this radio button to sort by the view by last changed (the user who last changed the rows).

•Segment status: Select this radio button to sort the view by segment status.

Navigation

After specifying the filtering and sorting options, click the OK button to create the view with these settings, or click Cancel to close the dialog without creating a view.