Editing a list of extracted terms

The result of term extraction is a list of term candidates. A candidate either becomes a term in a term base, or is dropped from the list.

The candidate list editor lists the term candidates in a table. The table contains the following columns:

•(number): A number that shows the position of the candidate within the list.

•<$ (score): A number that shows how confident memoQ is that the candidate is a valid term. It is computed on the basis of the frequency and the length of the candidate. memoQ computes a higher score if the candidate or part of it was found in the term bases used in the project.

Note: The frequency of a word or expression is the number of times it occurs in the source text where candidates were extracted from.

•H (Hidden): Each row contains a check box that shows whether or not the candidate is hidden. You can click the check box to hide the candidate.

Note: Hidden candidates always remain visible, but if you re-sort the list (using the Re-sort now link or the Ctrl+R key shortcut), they will be sorted to the end of the list.

•Status: Shows the status of the candidate. This column can contain one of the following values:

oCandidate: This is a candidate that was not hidden, dropped, or accepted. Intially, the status of all candidates is Candidate.

oAccepted: These candidates were accepted using the Accept link or the Ctrl+Enter key shortcut. Only accepted candidates are copied to the final term base.

oDropped: These candidates are discarded from the list using the Drop link or the Ctrl+D key shortcut. Dropped candidates are sorted to the end of the list when you use the Re-sort link or the Ctrl+R key shortcut.

•Source: The source term as it was extracted from the text. You can edit this cell. The Source row can contain additional information:

oAlso: This candidate was merged with another, and now they form a single term base entry that has two or more source-language alternatives. The word Also: is followed by a list of alternatives.

oOriginal: This candidate was edited, and the source-language expression is not the same as the one memoQ extracted from the text. The word Original: is followed by the original candidate.

•Target: The target term. You can either type translations for the candidates, or have memoQ fill in the cells by clicking Look up terms now.

The list is sorted by status, then by score, then by frequency, and then in alphabetic order. You cannot change the sort order (the column headers are not clickable).

This sort order means that accepted candidates are listed on top. These are followed by unmodified candidates (with the Candidate status), dropped, and then hidden candidates.

Within the same status, candidates are listed in a descending order by score. If two candidates have the same score (which is almost impossible), they are sorted by frequency (also in a descending order).

You can move around in the candidate list using the down and up arrow keys. You can also use the mouse. If you click a row, that becomes the active one.

•You can use the Page down and Page up keys to jump down or up.

•To jump at the end of the list, press Ctrl+End.

•To jump at the beginning of the list, press Ctrl+Home.

You can type in both the Source and Target columns. When you edit the term candidate in the Source column, its original form is displayed at the bottom of the cell, with the Original: label.

You can select one or more rows:

•Click a row to select it.

•To select multiple rows, click the first one, then press and hold down Ctrl, and click all the others one by one.

•To select a contiguous sequence of rows, click the first one, then press and hold down Shift, then click the last row.

•To select all rows, click the Select all rows link above the list, or press Ctrl+Shift+A. (Ctrl+A selects the source text or the target text in the current row.)

The candidate list may contain many irrelevant phrases that should not be accepted as terms. Some of the candidates may be synonyms (different phrases with the same meaning) or parts of others, and one member of the group of synonyms might be accepted as a term. This means you need to clean the list before you can use it.

When you clean the list, you can accept, drop (discard), hide, and merge candidates. Merging candidates means that you treat a group of candidates as a single terminology entry where the source-language term can take multiple forms.

Only accepted candidates will be copied into the final term base. Candidates you hide and don't accept will not be copied.

•Filtering: You can filter the list using the Filter text box. If you type a phrase in the text box, memoQ restricts the list to those candidates that contain the phrase you typed in. The text box can also be pulled down to select previous filters. If you check the Only with TB result check box, the list will contain only those candidates that have one or more hits in the term bases used in the term extraction session. To access the Filter text box using the keyboard, press Ctrl+Shift+F.

The Term Extraction tab provides the following commands to clean the term candidate list. All commands have a shortcut key to speed up your work.

•Drop Term: Marks the current candidate or the selected candidates as Dropped. Dropped candidates remain on the list, but when you sort the list again using the Re-sort now command, they are sorted to the end of the list. Shortcut key: Ctrl+D.

•Accept as term: Marks the current candidate or the selected candidates as Accepted. Accepted candidates will be copied to the final term bases. When you sort the list using the Re-sort now command, accepted candidates are sorted to the beginning of the list. Shortcut key: Ctrl+Enter.

•Hide/unhide shorter: Hides those candidates where the source term is part of the current candidate but shorter. Hidden candidates are sorted to the end of the list. If the shorter candidates are hidden, this command uncovers them (it works like a toggle). Shortcut key: Ctrl+L.

•Merge candidates: If two or more candidates are selected, this command merges them into a single candidate (a single row in the list). The new row shows the first selected candidate as the main term, but displays the other candidates, marked with the word Also:. This command is similar to the Join segments command in the translation grid, so its shortcut key is Ctrl+J.

•Unmerge: If the current candidate is a merged one – that is, it is created from multiple original candidates –, this command unmerges them: they become separate candidates again. This command is similar to the Split segment command in the translation grid, so its shortcut key is Ctrl+T.

•Prefix merge and hide: This command looks for candidates in the list that have the same prefix as the current one. If memoQ finds two or more candidates with the same prefix, it automatically merges them. Normally, a source term must include a prefix marker – the pipe | character – to run this command (example: system|s). However, if there is no prefix marker in the source term, memoQ displays the No prefix markers in term dialog to ask for confirmation. If that is confirmed, the entire source term in the current candidate is used as a prefix. Shortcut key: Ctrl+M.

•Add as stopword: Displays the New stop word dialog where you can add the selected text as a new stop word to the stop word list used in the current session. Shortcut key: Ctrl+W.

As you clean up the list, dropped, accepted, and unprocessed candidates may get mixed in the display. To tidy up the view, click the Re-sort now link, or press Ctrl+R: this will sort the list, so that the accepted candidates come first, the unprocessed candidates second, hidden candidates third, and dropped candidates last. The display jumps to the first unprocessed candidate. If you scroll up after re-sorting the list, you will find the accepted candidates.

You have four ways to fill in the target cells for the candidates:

1.Typing it in: You can simply type one or more target-language equivalents (translations) in the target cell for a candidate. If you want to enter two or more translations, separate them with a semicolon (;).

2.Dragging from the term base hit: If the term bases returned one or more hits for the current candidate, they are displayed in the lower-right corner of the candidate list editor tab. If there are multiple hits, they are listed in the left side of the Term base results panel. You can either click a hit to display its details, or you can move up and down in the list using the Ctrl+Up arrow and Ctrl+Down arrow key shortcuts. The selected entry is displayed in a formatted layout in the right side of the Term base results panel. You can select text in this entry, and drag it to the target cell.

3.Dragging from the Occurrences list: At the lower-left corner, the candidate list editor displays the Occurrences panel where it shows the text where the source term was found during term extraction. If there are no term base hits, or they are not relevant, you can use the context of the term to determine its translation. This is a concordance view. If the source document contains translations, those are also displayed. You can drag selected text from the Occurrences panel to the target cell. If there are multiple occurrences, you can navigate between them using Ctrl+Up arrow and Ctrl+Down arrow.

Note: The Occurrences list starts with concordance hits from the term bases used in the project. These items are displayed with a blue background. Items with a white background are the occurrences in the source documents.

Note: You can use the same key shortcuts to navigate among the term base hits and the occurrences. You can switch between the two using the Toggle between occurrences and term base results link, or the Ctrl+G key shortcut.

4.Repeating the lookup in the term bases of the project: If you click the Look Up Terms Now button on the Term Extraction ribbon tab, memoQ displays the Lookup terms now dialog, and searches through all term bases in the project for possible hits. You can change the term base ranking in the project, and then run Look Up Terms Now to get different results from the ones you got with the initial term extraction.

Some commands affect the entire term extraction session:

•Target language drop-down list: If the current project has two or more target languages, you can look up and enter translations in all target languages. Use this drop-down list to select the target language you want to work with. If there is only one target language in the project, this drop-down list is greyed out.

•Accepted items provide lookup results check box: If this is checked, the term extraction session works like an ordinary term base. When you work on a document in the translation grid, accepted terms from the term extraction session appear in the Translation results pane. The check box is checked by default.

•Export To TaaS icon: Displays the upload dialog to upload the accepted terms to your TaaS collection.

•Restart Session icon: Displays the Extract candidates dialog, and starts the session again. The candidate list is cleared, and a new one is created. You will lose all changes you made to the candidate list – use this command with care.

•Export To Term Base icon: Displays the Export accepted terms to term base dialog, and copies the accepted terms and their translations to a term base you choose.