memoQ online project - Files
The Files pane displays the exported files of the project's documents. Export files automatically in using project templates. Exported files are stored in the Files section of the online project management window.
You can define the storage area in the Deployment Tool. With memoQ 2015 (build 7.8.50) and higher, a new pane called Project file system was added. Your server administrator is able to change the default storage area. The default location is under ProgramData, in a separate subfolder called memoQ server project file storage.
See the memoQ server installation guide, available at the Kilgray website.
Note: The Files pane is only visible if you create a project based on a template.
How to begin
Open an online project for management: On the Project ribbon tab, choose Manage projects. In the Manage projects dialog, select the project you want to manage, and click the Manage command link below the list. In the memoQ online project dialog, click the Files icon on the left.
Note: The Files category is only visible if you created a project from a template and specified the automated export options.
The file structure is displayed collapsed (closed) top-level folders. Folders are displayed on top; files below folders. This gives you a better overview if you have many files in several folders. As long as you have this online PM window open, memoQ remembers which folders you extended and which ones you collapsed. If you close the project and reopen it within the same memoQ session, you will again see the top level view with all folders collapsed.
Define the automated file export options. When the workflow step is reached, e.g. all files are delivered by the translator, then the automated step is executed. The files are automatically exported and saved in the Files category.
•Name: This column contains the name based on the structure. The file type is represented by its operating system defined icon in front of the file name.
•Size: The file size in kilobytes.
•Created: The creation timestamp of the document (when it was written to the hard drive).
The following commands are available (also if you open the checked out copy of an online project, Project home has a ribbon tab called Files):
•Download and open: Click this command to download a copy of the file and open it directly with its default application; you need to save the file explicitly from the application. When you double-click a file in the Files list, then Download and open is the default command.
•Download: Click this command to bring up a file browser to choose a storage location, then download the file.
•Download as ZIP: Click this command to create a ZIP file from all selected files before downloading them. You need to provide a storage location in a file browser.
•Download all files as ZIP: Click this command to do the same as above but to apply everything in the view and to recursively include all subfolders (subfolder structure is kept in the resulting ZIP file).
•Delete: Click this command to delete the selected file(s). A Confirmation dialog appears when you wish to delete more than one file. There is no recycle bin deletion on the server.
Above the file list, you have search and filtering options like in the Translations pane. Find the options here.
When you enter search words in the search field, memoQ recognizes the following:
•Name: Searches for the name; equivalent to not writing any keywords at all. You can choose from the following operators: contains, does not contain, begins with, ends with, equals. If you do not specify an operator, the search field behaves as if you specified contains.
•Type: Takes any file extension name.
•Size: Since these are files, the size is measured in bytes by default, memoQ recognizes KB and MB (in any uppercase/lowercase combination). The following operators are available: < and >.
•Created: The creation date, which recognizes today and yesterday. The following operators are available: < and >.
You can type in any string as if you typed in the string with a preceding and subsequent star (*) character. For example typing in "apple" behaves as *apple* and finds anything that contains "apple" anywhere in the file or folder name. When you type in words separated by spaces, then it works as *word1*word2*.
Furthermore, you can sort the Files list. Sorting works similar to the Sort by options in the Dashboard. You can sort by name, size and creation date. The scope of sorting is always at leaf level. See Dashboard sorting.
Note: You are responsible to set up the file and folder structure in the project templates. It is advised to set up a reasonable folder structure in the project template, e.g. not to export files to the same root folder of the project. If you change file and folder names, you may be prevented in finding important data. If you delete a file or folder, you may not be able to restore the file(s) or folder(s) if you have no backup process in place.
Note: If you need a backup, you need to manually create a backup of your files. The memoQ server is not keeping a file database of exported files. If you are using Kilgray's memoQ cloud server, then the automatic backup is already in place. You are covered by the Service Level Agreement. Kilgray is creating regular backups of your memoQ cloud server.
Note: No metadata is maintained for the exported files.
Double-click a file in the Files list to download it. You can select multiple files in pressing Ctrl and using the mouse to select more file (or use the arrow keys on your keyboard). Press Ctrl+Shift to extend the file selection until the clicked element. Use Ctrl+A to select all elements. Right click a file to access the context menu commands which are the same as the commands below the Files list.