memoQ online project - Overview, People, Reports, History (subvendor)

The Overview pane shows the meta-information and the source and target languages for the project.

As a subvendor group manager, you cannot add new target languages.

 
Project users tab:

Click the Add user button to add one or more users to the project. This brings up the Select users and groups dialog.

Important: As a subvendor group manager, you can choose from the users within your organization (that is, your own subvendor group), but you cannot see or add other users that exist on the same memoQ server. All managers of the current subvendor group are automatically added.

•To remove a user from the list, click the Remove selected users button after you checked the check box next to the name of the user. When you remove a user from the project, all documents assigned to that user will no longer be assigned to anyone.

•Terminologist check box: if you check this next to the name of a user, the user will have terminologist privileges.  The user will not become member of the Terminologists or Proofreaders group on the memoQ server, but will have permission to moderate and otherwise control term bases in the project.

The last check box gives users extra permissions over the term bases in the project – as long as the user is a member of the project team, and the resource is included in the project.

Languages and roles tab:

On this tab, you see a list of target languages from the project. memoQ automatically fills the roles based on the selected users on the Project users tab. When you add a new language to the project (on the Overview tab) will result in the addition of another row to the table. The target languages are listed in alphabetical order in the table instead of the order of addition of the languages.

See also: memoQ online project - People

Assignment checks tab:

In this section, memoQ reports about the assignment status of the project, and gives warnings if all documents are not assigned.

memoQ issues warnings for each project phase (Translation, Review 1, Review 2). The warnings refer to documents that were not yet assigned to anyone.

•If there are warnings for a project phase, click the Show/hide details link for a list of affected documents.

•In the list of documents, click the Take me to this file command next to the name of each document. The memoQ online project dialog displays the Translations pane, and highlights the corresponding document, so that you can assign the document to the team member.

Important: As a subvendor group manager, you can view reports on the documents assigned to your organization. You cannot view reports or other information on other documents that exist in the project.

In the Reports tab, you can generate three types of reports:

•Progress: Provides a cumulative table about the segments of the project. Segments are listed by segment status. For each segment status, memoQ lists the number of segments, source words, and source characters. Progress bars show how translation is advancing. The numbers are also grouped by user. To calculate a progress report, click Create new report now under the Progress heading.

•Analysis: A cumulative table of the analysis of the project against the translation memories used. Lists match rate types, and shows the number of segments, source words, and source characters falling into each category. To calculate an analysis report, click Create new report now under the Analysis heading.

•Post-translation analysis: A cumulative table of the match rates that were actually used during translation. Lists match rate types, and shows the number of segments, source words, and source characters in each category. The numbers are also grouped by user. To calculate a post-translation analysis report, click Create new report now under the Post-translation analysis heading.

Note: Post-translation analysis is meaningful only if the translator is using the automatic lookup and insertion feature, since the report uses the actual match rate numbers at the time of translation for each segment, and those match rate numbers are valid only if a segment is filled in through pre-translation or automatic lookup and insertion.

•Edit distance statistics: A cumulative table of the analysis of the edited segments.

All the reports generated can be shown and hidden, exported into CSV format or deleted using the appropriate commands.

In the top right corner of the memoQ online project dialog, you can choose one target language from the Target language drop-down list:

•If you choose a target language, the Reports pane shows the numbers for that target language only (the numbers are pre-calculated, and show up immediately when you choose the language).

•If you choose All languages, the Reports pane shows the sums of the numbers.

You cannot see the reports for individual documents here. If you want to see reports for individual documents, go to the Translations pane of Project home, select a document, click the History/reports command link, and navigate to the Reports tab.

Important: As a subvendor group manager, you can view history on the documents assigned to your organization. You cannot view reports or other information on other documents that exist in the project.

Project history tab:

Lists all assignment or workflow status changes to documents in the project. You can see who, when, which document, which action and the details for this document. You can also filter for criteria or combine filter criteria, for example the document name and the user (who).

From this table, you can filter information about the following events:

•Who: For example a project manager assigned the document to someone, or re-assigned the document to a different user. Or a project manager changed the workflow status of a document.

•When: The date an action was performed.

•Document: This column lists the document that was affected by whom, when and which action.

•Action: The action that was performed for this document.

•Details: For example a user finished her task with the document, and delivered the finished work.

Click the Refresh history button to refresh the data. Click the Reset button to reset the data (if you filtered ,then the filtered view is reset).

The document history records whenever a document was assigned or reassigned to a memoQ user role, the deadline was changed, and whenever a person in any role (TR, R1 or R2) delivered or returned a document to the previous actor. It also records:

•FirstAccept: when a project manager assigns a document to several translators, when a user accepts or declines a document, and when the FirstAccept dealine expires and no one claimed a document.

•GroupSourcing: when a project manager assigns a document to a group for GroupSourcings and when a document was delivered by a GroupSourcing user (here with 2 options: document not yet finished and document complete).

•Subvendor group: when a project manager assigns a document to a subvendor group (subvendor group name, deadline and action), when the project manager changes the deadline for an assignment to the subvendor, and whenever a document is delivered or returned by a non-PM user of the subvendor.

Note: If the current user managing the project is not a s subvendor PM, all actions are visible, i.e. the PM and user activity of the subvendor PM. The subvendor users are displayed as SV User instead of the normal user names.

• Slicing: when a document is sliced and in how many parts, when a document is re-consolidated and whenever a part of the sliced document is assigned and/or delivered.

Note: If you use a package based workflow in your online project, no package-specific information is written to the document history log. Only the assignment and the workflow changes, which are logged for all documents, are displayed.

Notification history tab:

On this tab, you find information on Date/time, Recipient, Recipient role, Message type and if there was an attachment to the notification (e.g. a package distribution file).

•Click the Launch project button to send a notification e-mail to all project participants, with a settings file about their assignments. This button is not visible for you as the subvendor group manager.

•Click the Refresh history button to retrieve any new messages that were sent automatically by the server.memoQ lists e-mails that the server sent to project participants. E-mails are sent out according to communication settings of the online project. To set up e-mail notification settings, use the Communication tab of the Settings pane in Project home.

•To view an e-mail message, click the link in the Message type column for a document.

•Using e-mail notifications, the memoQ server tracks the project workflow. To clear the notifications history, and reset workflow tracking, click the Clear notifications history button above the list. To refresh the list, click the Refresh history button.

Note: When e-mail notifications have not been started, then this sends out an initial e-mail to project participants. The initial e-mail can contain a project definition file (*.mqdf), based on the settings in the Communication tab of the Settings pane in the memoQ online project dialog.