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You can publish a local project on a memoQ server at any point. The project does not have to be fully configured.

In the following steps, we will publish a local project that contains one or more documents that are assigned to user names in the Translator role. The project also contains one local translation memory and one local term base.

1.Open the project in your copy of memoQ.

2.Click the Overview icon. The Overview pane appears.

Tip: Under Handoff checks, you might want to click the Check project now command. This will check if all documents are assigned to a user in each role. It is recommended to assign each document to a translator at least before publishing the project.

3.In the Overview pane, click the Handoff/delivery tab, and then click the Publish current project on a server command.

The Publish project wizard starts.

4.In the first dialog, type the address of your memoQ server in the Server URL box. memoQ remembers the servers that you used in the past, and the most recently used server  address automatically appears in this box. After you type or choose the server address, click Select next to the Server URL box.

memoQ connects to the server. If you have not connected to the server before, memoQ prompts you for a user name and a password. Specify a user name and a password that is a member of the Administrators or the Project managers group on the server.

5.Still in the first dialog, choose a name for the project as it will be published on the memoQ server. By default, the name is the same as the name of your local project.

6.Then, under Documents are..., choose how you want to manage the documents in the online project, and then click Next.

7.In the second dialog of the Publish project wizard, you need to match the user names in your local project to the user names that exist on the memoQ server. This is necessary because in a local project, you do not choose users from a memoQ server: you can type any name next to a document.

For each 'local' user name in your original project, memoQ displays a drop-down list where you can choose from users on the memoQ server.

Note: If there is a user on the memoQ server with the same name as a local user, the wizard automatically selects that user in the corresponding drop-down box.

Tip: You can also create new users on the server from this wizard page: click the Create new user link next to the Back button. The User properties dialog appears where you can enter the details of the user. When you create a new user, it will automatically be selected in the drop-down list in the highlighted row.

Details of user options in the Users tab

▪You can set the project-wide role of the user using the check boxes next to each user name. If you click the Project manager check box for a user, memoQ will grant the user project manager privileges. If you check the Terminologist check box, the user will have terminologist privileges. This gives these users extra permissions over the resources in the project – as long as the user is member of the project team, and the resource is included in the project.

▪The License check box next to each user controls whether or not the user is granted a mobile license from the server. This can be CAL or ELM, depending on the configuration of the server. When the user checks out the project, memoQ checks if the current edition permits the user to work with online projects. If the user is not permitted to connect to an online project, memoQ will obtain a mobile license from the memoQ server. The license will be valid until the deadline of the project expires.

Note: When a user accesses the project through memoQWeb, memoQ server will always use a license. This license can be a regular mobile (CAL/ELM) license, or a web license, which is available for memoQWeb servers in memoQ 2015 (7.8.100) and later.

8.After you finish matching local users to server users, click Next.

9.In the third dialog of the wizard, memoQ offers to upload and publish any LiveDocs corpora, translation memories, or term bases that are included in the local project. Resources that you choose to upload and publish will be attached to the online project as well. Resources that you do not choose to publish will not be available in the online project.

Click the check box next to each LiveDocs corpus, translation memory, or term base that you want to upload and publish, then click Next.

Tip: If you included remote resources in your local project (from the same memoQ server or other memoQ servers), they will remain available in the published online project as well.

10.In the fourth dialog of the wizard (Checkout options), you can control what team members can do with documents they check out along with this project. The options are essentially the same as with handoff packages.

Details of checkout options

▪Create offline copies of TMs and TBs at checkout: If this is selected, memoQ will create a local copy of all server-based translation memories and term bases that are included in the project. This option is turned off by default. If you turn it on, you enable the team members to work completely offline: because they will have a local copy of all resources in the project, they can work at full speed when they have no connection to the memoQ server.

▪Users can join and split segment: This is turned on by default. However, if you have fixed the segmentation in the documents before loading them in the project (or assigning them to translators), and you do not want the team members to change it, you might want to turn off this option.

▪Include skeleton for final export in local copy of documents: This is turned on by default. Team members can export the translation on their computers in the same form as the original source documents. However, if you are concerned about the time it takes to download the documents, you might want to turn off this option. Users will have to download a smaller amount of data: they will be able to access the contents of the project more quickly. On the other hand, they will not be able to export the formatted translation.

▪Include preview files in local copy of documents: This is turned on by default. Team members can see the real-time preview of the documents they are working on. However, if you are concerned about the time it takes to download the documents, you might want to turn off this option. Users will have to download a smaller amount of data: they will be able to access the contents of the project more quickly. On the other hand, they will not be see the real-time preview, which might be crucial in certain projects.

Caution: The lack of real-time preview can have a negative impact on the quality of translations. Be very careful when you turn off this option.

11.After reviewing – and, eventually, changing – these options, click Finish.

memoQ uploads the project to the server. From this point on, the project is available on the list of projects on your memoQ server. You can manage the online copy of the project from the Manage projects dialog.

Important: After you publish a local project on the server, the local project and the new online project are entirely independent from each other. memoQ does not synchronize the changes in the local project to the online project on the server -- they are not connected by any means. You need to manage the new online project separately.

12. On the Project ribbon tab, choose Manage projects. The Manage projects dialog appears.

13.In the Server URL box, select or type the address of your memoQ server. This will be the server where you create the project.

14.The new online project is listed in the Manage projects dialog. Click the name of the project, then click the Manage command below the list. The memoQ online project dialog appears. This dialog looks essentially the same as the Project home tab in a local project – but every change you make to the project happens on the server. In the case of larger changes, memoQ will wait for you to confirm the changes – and then it applies the changes on the server.

15.Finish setting up your project in the memoQ online project dialog. For more details on this, see Steps 2, 3, 4, in the topic Create a new online project.