Filtering and sorting a term base
The term base editor allows you to edit the contents of a term base manually. However, term bases often contain a multitude of entries, and may be hard to navigate. The Filtering and sorting dialog allows you to filter or sort the entries in the term base so that you can work with it easily.
Note: You always specify Filtering and sorting parameters for individual term bases. In memoQ, you cannot edit multiple term bases in a single dialog. If you want to edit multiple term bases, unify them by exporting each into CSV and importing them back into a new term base.
How to begin
Fields in the left pane – the filtering options – enable you to define a subset of all entries in the term base to see. By using the filters, you will not see entries irrelevant to you. Fields in the right pane – the sorting options – enable you to set the order in which the entries are displayed. This will help you in navigation.
Filter – Text criteria section:
Specify words to look for. If you filter for entry content, you will only see those entries that contain the words you specified – either in the source language or in the target language.
•Language: Use this drop-down list to select the language in which you wish to search for the text entered in the Text field.
•Text: Use this field to enter the words you are looking for in the selected language.
•Exact match: Check this check box to search for the very same texts entered into the Text field.
•Search text list: The text you added for searching appears in this list.
•Add: Use this command to add the text entered into the Text field with its settings to the search text list.
•Remove: Use this command to remove the selected text from the search text list.
Note: memoQ lists those entries in which any of the words you entered appear. In formal logic, this is called an OR relationship. If you want to look for a series of words, use the Look up term dialog instead.
Filter – Modification date section
Filter for entries that were modified after a given date and/or before a given date. Thus, if you know the time when a job was done, you can even filter out term base entries added during that job.
•After: Check this check box to look for entries modified after the date specified by using the calendar.
•Before: Check this check box to look for entries modified after the date specified by using the calendar.
Note: If you enable both check boxes, you will only see entries modified in the specified range of time.
Filter – Meta-info section
Filter for entries where the meta-information corresponds to the meta-information specified here.
•Project: Use this field to filter for a project.
•Domain: Use this field to filter for a domain.
•Author: Use this field to filter for an author.
•Client: Use this field to filter for a client.
•Subject: Use this field to filter for a subject.
•Needs moderation check box: For a moderated term base, click this to restrict the list to entries that were added by translators. In moderated term bases, a user in the Terminologist role must approve these entries before they get published.
Important: Only an online term base can be moderated: you need a memoQ server to work with moderated term bases.
If you enter a value in any of these fields, you will see only those entries where the meta-information corresponds.
Note: If you specified criteria that are not met by any of the translation memory entries, an empty term base editor will be displayed. Click the Filter/sort button to specify other filtering options or reset filtering to see all entries in the term base.
Sort by section
Specify the data field to sort by.
•Internal: Select this radio button to sort contents of the term base by the order the program stored them. If you created the term base using memoQ, this is the order of the confirmation of segments in the Translation document window. If you imported the segments from a TMX file, please consult the documentation of the product in which the segments were created for further details.
•Source text: Select this radio button to sort contents of the term base by the source language entries, alphabetically.
•Target text: Select this radio button to sort contents of the term base by the target language entries, alphabetically.
•Modifier: Select this radio button to sort contents of the term base by the name of the user making the last change, in alphabetic order.
•Modification date: Select this radio button to sort contents of the term base by the modification date of entries.
•Domain: Select this radio button to sort contents of the term base by the Domain meta-information field, in alphabetic order.
•Subject: Select this radio button to sort contents of the term base by the Subject meta-information field, in alphabetic order.
•Needs moderation: Select this radio button if you want to have the entries that need moderation at the top of the list.
Sort order section:
•Ascending: Select this radio button to show contents in increasing order (i.e. A–Z; oldest–newest).
•Descending: Select this radio button to show contents in decreasing order (i.e. Z–A; newest–oldest).
Click Reset to reset all options to default. The default options are showing all entries in the term base, in the order they were added. Click Accept to proceed to the term base editor. The entries in the tab will appear according to the settings you specified.
•No filtering/sorting: If you invoked the dialog from Project home or the New memoQ project wizard, you will see this button. Click this button to proceed to the term base editor with the default options: without filtering and sorting.
After specifying the filtering and sorting options, click the OK button to enforce them in the term base editor, click Cancel to return to the term base editor without making any changes, or click the Clear button to enter the tab with no filtering and sorting options applied.