memoQ server can send e-mails when the status of a document changes, when a document is assigned or re-assigned, a document is delivered or when the overall status of the project changes. To set this up, follow the steps below:
1.On the Project ribbon tab, choose Manage projects. The Manage projects dialog opens: select the project to monitor, then click the Manage link below the list. The project opens in the memoQ online project dialog.
2.Navigate to the Settings pane, and click the Communication icon. The Communication category of the Settings pane appears.
3.Choose the options for automatic e-mail notifications.
Note: For new online projects, and when publishing a local project, the two status changed notifications are disabled by default. Only e-mails are sent when all segments are confirmed/proofread. No e-mails are sent when one segment loses the green (confirmed) status.
4.To start up the notification chain, click the Click to launch project link. This will send an e-mail to all project participants, notifying them of their assigned work. If you want to send a project distribution file (.mqdf) to each team member, check the Attach project distribution file check box before clicking OK in the Launch project dialog.
5.In the notification chain, you can instruct the memoQ server to send e-mails
▪to Reviewer 1 when Translator delivers a document;
▪to Reviewer 2 when Reviewer 1 delivers a document;
▪to Translator when Reviewer 1 delivers a document (this is feedback about corrections);
▪to affected project participants when the project manager assigns a document or changes the assignment of a document that was already assigned to someone.
The benefit of this scheme is that all project participants are immediately notified when they have a task to carry out. You can also have a copy of each e-mail sent to project managers, so that they can properly track the progress of the project without watching memoQ continually.
Note: The memoQ server takes the e-mail address of the project managers from the user database of the server. For more information see Server management: Managing users and groups.
Important: To make notifications work, you need to set up an e-mail server (an SMTP server) in the server configuration. You can do this in the Configuration and logging category of the Server administrator dialog. Once there, click the E-mail tab, and specify the details of your mail server. For more information, see the topic on the Server administrator dialog.