How to...
Work with formatting

When words are formatted as bold, italics or underlined, your task is very simple. memoQ displays these styles in the target segments, so you can see them and format your translation accordingly.

When formatting is more complicated – not bold, italics, or underline – memoQ does not display it in the source text. Instead, it identifies parts of the original document that are formatted in the same way, and every time this uniform formatting changes it puts a placeholder, a tag, into the text. You will see the tags {1}, {2}, {3} etc. in the translation grid, and you will have to insert the same tags into the translated text where you think the change of formatting is appropriate. You do not have to worry about the actual formatting; just insert the tag at the same position in the target text where it was in the source text. You can do it by placing your cursor to the appropriate position in the target cell, and pressing F8. You can also press F8 while typing the translation. Please note that you cannot change the order of the tags: pressing F8 will always insert the next tag. If you move the insertion point backwards and press F8, memoQ renumbers the tags in the target cell. The actual meaning of the tags is retrieved only when the document is exported.

Note: If you select text before you press F8, memoQ inserts the next formatting tag before the selected text, and the one after the next after the selection. This way you can insert paired tags with a single keystroke.

To make sure that you inserted all source document tags into the target document before exporting it, the segments containing formatting tags are marked by a red circle with a white exclamation marks. The notification will remain there until all formatting tags are inserted in the target cell.

You will not see translation tags for every change in formatting. If a segment is formatted in a uniform way but differently from the previous or the next segment, the segment boundary itself is an invisible tag. If you decide to join two segments with different formatting into one, you will see that a tag appears – the invisible tag becomes visible.

See also: Uninterpreted formatting tags

These file types are special because by their very nature their content is structured through the use of tags. To import them, memoQ makes a distinction between two types of tags: structural and inline. Structural tags determine which sections of an XML document contain translatable content, while inline tags represent actual changes in formatting.

memoQ uses XML-style inline tags when importing and displaying XML, HTML, INX, MIF, XLIFF and TTX documents. They can be opening, closing, and empty tags, and they appear differently from the purple formatting tags you are already familiar with. You can see their types, names and attributes, and you are free to rearrange, add or drop them. The Edit ribbon tab enables you to change formatting and to define level of details you want to see in an inline tag, and you can even filter for certain attributes you want to be displayed.

A set of menu commands and shortcuts is provided to copy the inline tags from the source text into the target one, or insert a new tag to the target text. You can use menu commands, shortcut keys, or context menu commands for editing the tags. As in every XML document, make sure there is a closing tag in the text for each opening one that you use. A useful feature of memoQ is that it automatically converts special character sequences into tags, allowing you to freely type them.

Because inline tags can be freely manipulated, translators can accidentally produce invalid documents. memoQ can perform a number of checks that produce warnings if there is a chance that the resulting document will be invalid. Just as in the case of uninterpreted tags, the warning is indicated by an exclamation mark in the translation documents. To view a collected list of all warnings and errors and fix each of them, you can use the Resolve Errors and Warnings option (click the lower part of  the Quality Assurance icon) on the Review ribbon tab.

Here is what you can do with inline tags:

•To copy an inline tag or a several consecutive inline tags to the target cell: Press F9. Or, on the Edit ribbon, click Copy Next Tag Sequence.

•To copy a pair of frequently used inline tags to the target cell: Press Ctrl+F10. Or, on the Edit ribbon, click Tag commands, and choose Quick Insert Tag.

•To choose how much memoQ shows of the tags: On the Edit ribbon, click Inline Tags, and choose a level of detail from the menu. The default is Medium. This means that you see the name of the tag, but not the attributes.

•To remove all tags from the target cell: Press Ctrl+F8. Or, on the Edit ribbon, click Tag Commands, and choose Remove All Tags.

•To edit an inline tag: In the target cell, select an inline tag, and press Ctrl+F9. (Or, from on the Edit ribbon, click Tag Commands, and choose Edit Inline Tag.) This opens the Inline tag window, where you can choose the name, the type, and the attributes for the tag.

•To insert a new inline tag: In the target cell, place the caret where you want to insert the new tag. On the Edit ribbon, click Tag Commands, and choose Insert New Inline Tag. This opens the Inline tag window, where you can choose the name, the type, and the attributes for the new tag. Note that you can only insert tags that the document type allows.

•To arrange tags according to the source cell: Press Alt+F6. Or, on the Edit ribbon, click Tag Commands, and choose Arrange Tags. In the target cell, memoQ rearranges tags, so that they appear in the same order as in the source cell. memoQ also removes tags from the target cell that are not there in the source cell. Do not use this command if you already inserted custom tags in the target cell.

See also:

•Concepts and explanations: Inline tags

•Monolingual file formats: XML

•How to deal with error and warning marks