The Group properties window opens when you are adding a new group to memoQ server, or you are changing the details of an existing group.
Requires memoQ project manager: You need the project manager edition of memoQ to manage a memoQ server or a memoQ cloud subscription.
You need to be an administrator: You may manage groups only if you are member of the Administrators group on the memoQ server.
How to get here
1.At the very top of the memoQ window - in the Quick Access toolbar -, click the Server Administrator (cogwheel in a cloud) icon. The Server Administrator window opens, with the Connection pane.
Or: On the Project ribbon, click Server Administrator.
2.Under Category, click Group management. The Group management pane appears.
3.Under the list of users, click Add. The Group properties window opens.
Or: Select an existing group. Under the list of users, click Edit.
What can you do?
Fill in the main details of the group
Choose a name and type a description for a new group.
•Name: Enter the name of the group. You can also rename existing groups here.
•Description: Enter a description for the group. This is optional, but it is highly recommended that you fill it in.
Check the origin of an existing group
The Origin box shows where the group was originally created. Local means that the group has been - or is being - created here in the Server Administrator. If there is another value, the group was created in the Windows domain of your organization. This is possible only if the memoQ server is connected to your organization's Windows domain. To learn more: See Help about the Windows single sign-on pane.
Add members to the group
Members of a group are user accounts.
To add a new member to the group: On the Members tab, at the bottom, click Add. The Select user window opens. Select one or more users, and click OK.
To remove an existing member from the group: On the Members tab, select the user. At the bottom, click Remove.
Prepare automatic assignments: add language pairs to the user
In online projects, a project manager can assign groups to documents. When a group is assigned, either one of the members will translate the document (FirstAccept), or all members will translate the document together (GroupSourcing). In either case, it helps memoQ if a group of translators has information about the language pairs they work with.
To add language pairs to a group, click the Language pairs tab.
•To add a language pair, select a two languages at the bottom. The first drop-down box is for the source language, and the second drop-down box is for the target language. Then click Add.
•To remove a language pair from the list: Click a language pair in the list. Click Remove.
Create a subvendor group
A subvendor group represents another organization. The membership of the group is managed by the subvendor manager who is also a user on the memoQ server.
To create a subvendor group, check the Group represents subvendor check box. You can do this only when you create the group.
On the Members tab, add exactly one user account to the group. (Before creating the group, create this user account in the User management pane.) This user account will be the subvendor manager. This user will add the rest of the users to the subvendor group.
Turn off (disable) an existing group for a period of time
Check the Disabled check box. Privileges and permissions granted to the group will not apply to the members while the group is disabled.
Exclude the members of the group from discussions
Discussions are means of communication between users of a memoQ server. Some users do not need them.
To exclude members of a group from discussions, check the Members excluded from discussions check box. Members of this group will not see discussions on this server, even if they are members of another group that is allowed to see discussions.
Allow group members to start projects: Appoint 'deputy project managers'
Check the Members can start projects check box. Members of this group will be able to create online projects, but they will not be able to create resources or change the settings of the server.
Normally, only members of the Project managers and Administrators groups can create projects. If your organization needs to create a large number of projects daily, you may need users who can do this but they cannot change global resources and settings.
It makes sense to use project templates for this, and force these users to use those templates. To do that: From the drop-down box below the Members can start projects check box, choose From templates only.
If members of a group can create project, they can also create users and add them to groups. But they cannot use any groups for this.
When you check the Members can start projects check box, the Assigned groups tab appears in the Group properties window.
Members of the group can add users to the groups that are listed on the Assigned groups tab. To add a group here, click Add. The Select group window opens. Select a group, and click OK.
You cannot add built-in groups to this list. You need to create these groups before you list them here.
These groups are supposed to have language pairs, so that members can be automatically assigned to documents in online projects.
When you finish
To save the changes, and return to the Group management pane of Server Administrator: Click OK.
To return to the Group management pane of Server administrator without adding a group or updating details: Click Cancel.