You can fine-tune this under Keep/merge/delete settings for duplicates.
In a group of duplicate entries, one will always become the 'master' entry. You can decide what happens to the other entries in the group:
•Merge extra details from them into the master entry
•Keep them, so the duplicate remains
You can make your choice for each group when you're back in the term base editor.
First, memoQ needs to decide which entry is the master in the group. Choose one from the Choose master entry based on list: User, Approved, More recent, More metadata. For example, your master entry will be one that was added by a certain user. Normally, memoQ follows this logic:
(1)The master entry will be the one that comes from a preferred user.
(2)If there is not one entry with a preferred user: Choose the one that was approved.
(3)If neither entry is approved, or several ones are: Choose the most recent one.
(4)If there are several entries from the same time: Choose the one that has more metadata filled in.
You can change the order of these. Click a condition, and click the Move up or the Move down button.
In the Users list, you can list the preferred users. These will be senior people, for example, terminologists, who regularly add or approve terms. To add a preferred user, click Add. To remove a user from the list: Click the name of the user. Click Remove.
You can add unpreferred users, too. If you have a list of unpreferred users, other users will be preferred to them. For example, if the duplicate group has four entries from unpreferred users, and one from a user who's not on the list, memoQ will choose this fifth one as the master entry.
Then, choose what happens to those entries that are merged into the master entry.
•For duplicates not automatically selected as master: Either click Mark for deletion or Mark for merging. Normally, memoQ marks the non-master entries for merging into the master entry.
Don't choose Mark for deletion unless you are absolutely sure that the duplicate entries are completely identical, all terms, all languages, all fields. In all other cases, you should choose Mark for merging. Otherwise you'll lose information from the term base.
•Last modifying user/date for merged entries: Choose if the modification date and the last modifying user should come from the master entry - or from the current editing session. Either click Keep from master entry or Use current user/date. You can't keep dates and users from the non-master (merged) entries.
•Text metadata values from merged entries: If the metadata fields have conflicting contents in the master entry and in the non-master (merged entries), choose what should happen. You can use the value from the master entry, or you can use all of them, appended together with commas. For the former, click Keep from master entry. For the latter, click Concatenate using commas.