Project > Advanced assignment

If you need to use more advanced assignment features than what is on the Translations page (that is, assigning users and setting deadlines), this is the page you need to go.

How to get here

  1. Sign in to memoQWeb as an administrator or a project manager.
  2. On the Active Projects list, click a project.
  3. At the top of the screen, click the Translations tab.
  4. On the Translations page, select one or more documents.
  5. Above the list, click the Advanced assign link.

  6. The Advanced assignment page opens:

    mqw-nxt-pr-adv-assign

    The top row shows the number of documents you are assigning, the project's languages, and the project's scope in segments, words and characters.

What can you do?

Choose one or more roles whose assignments you need to change

Turn on or off the Override existing assignments switch for the Translator, Reviewer 1, and Reviewer 2 roles as needed.

If you did not assign anyone to the selected documents earlier, the switch is on when the page opens – see the Reviewer 2 section in the picture above.

If the selected documents' existing assignments are the same for a role, the switch is off when the page opens. The existing assignments' details appear under the role – see the Translator section in the picture above.

If the selected documents' existing assignments are not the same for a role, the switch is off when the page opens – see the Reviewer 1 section in the picture above. A message warns you that the changes you make here will affect all selected documents. For example, if earlier you assigned some documents to Translator A, and others to Translator B, all of them will be assigned to the translator you choose here.

You can add or remove assignees in this pane. You will use it in all the assignment actions below.

mqw-nxt-pr-adv-assign-edit-assignee

Users and groups who are assigned to the documents in this role are on the top, and have a check mark icon-assigned icon. To remove a user or group from the assignees: Hover over the icon, and when it changes to a red X icon-unassign icon, click it.

Users and groups who are not assigned to the documents in this role are under the filters (see below). To add a user or group to the assignees: Bring your mouse over them, and when a plus sign icon-assign icon appears, click it.

To see only users added to the project (on the People page): Check the Project users only check box.

To see only users who have language pairs matching the selected documents: Check the Filtered by language pair check box.

To filter users and groups by their names: Type something into the Filtered users text box. If the text you typed can be found in some user's name, the list will only show those. To clear the list: Delete what you typed.

To remove all assignees: At the bottom of the Edit assignee pane, click the Clear assignment link.

To assign two or more users to two or more documents, dividing the work as evenly as possible:

  1. Choose the Assign + distribute documents option.
  2. If you have an analysis on the documents, using weighted word counts might make the distribution more accurate. Clear the Use weighted word counts when available check box if the analysis shows many cross-file repetitions in the documents. (See why.)
  3. If the Assignee section is empty, click the Assign a translator or Assign a reviewer link. If it is not empty, bring your mouse to that section, and click the Edit link that appears.

  4. In the Edit assignee pane, add or remove assignees as needed.

    Subvendors are here, too: If you need to assign a task to a subvendor, use this option.

  5. If the documents already have a deadline, click the date and time dropdowns. If they do not have a deadline, click the Set deadline link. If they have different deadlines, bring your mouse to the Deadline section, and click the Edit link that appears.

This is also called bidding. Each assigned user can accept or reject the documents. The first user who accepts them will get the work.

  1. Choose the FirstAccept option.
  2. Under Respond until, click the date and time dropdowns. Choose the latest time the assigned users can accept or decline the assignments.
  3. If the Assignee section is empty, click the Assign a translator or Assign a reviewer link. If it is not empty, bring your mouse to that section, and click the Edit link that appears.

  4. In the Edit assignee pane, add or remove assignees as needed.

    You need to set two or more assignees: If you set only one, FirstAccept makes no sense.

  5. If the documents already have a deadline, click the date and time dropdowns. If they do not have a deadline, click the Set deadline link. If they have different deadlines, bring your mouse to the Deadline section, and click the Edit link that appears.

Not in packages: FirstAccept cannot work in project packages. If a user downloads their project package, documents assigned with FirstAccept will not be there.

This is a limited form of crowdsourcing. All users in the group will be assigned to every document, and they can work on the documents at the same time.

  1. Choose the GroupSourcing option.
  2. If the Assignee section is empty, click the Assign a translator or Assign a reviewer link. If it is not empty, bring your mouse to that section, and click the Edit link that appears.

  3. In the Edit assignee pane, add or remove assignees as needed.

    You need to set two or more assignees: If you set only one, GroupSourcing makes no sense.

  4. If the documents already have a deadline, click the date and time dropdowns. If they do not have a deadline, click the Set deadline link. If they have different deadlines, bring your mouse to the Deadline section, and click the Edit link that appears.

When you finish

To make the changes and return to the Translations page: At the bottom, click the Change assignments button.

To return to the Translations page without changing anything: At the bottom, click the Cancel link.