memoQ online project - Settings - Export path rules

An export path rule tells memoQ where it must export finished translation. The rule defines a folder and a document name: When you use the Export (stored path) command, memoQ saves the finished translation to this folder and under that name.

There are two types of export path rules:

  • A file rule sets the folder and the name of documents that were originally imported separately, by selecting files. This is what happens usually.
  • A folder rule sets the folder and name for documents that were originally imported as part of whole folder structures, using the Import folder structure command.

    In a project, you can have exactly one file rule and exactly one folder rule. They must be edited separately.

This command creates a new export path rule that uses a default path and name:

  • A file rule saves the translated documents to the same folder where they were imported from. The name of the document will be the same, too, except that memoQ adds the three-letter code of the target language to the end.
  • A folder rule creates another main folder. The name of the folder will be the same, except that memoQ adds the three-letter code of the target language to it. Inside the main folder, all folders and documents will be called the same.

    If you want this differently, you must edit the export path rule to set up the pattern for folder and the document names.

    Choose export path rules before you import documents: When memoQ imports a document, it uses the export path rule that is already in the project. If you change the export path rule, it will apply to documents that you import after the change. To change the export path of existing documents, use the Change export path command.

Requires memoQ project manager: You need the project manager edition of memoQ to manage online projects.

You need to be a project manager or an administrator: You may manage online projects only if you are a member of the Project managers or Administrators group on the memoQ server – or if you have the Project manager role in the project.

How to get here

  1. On the project management dashboard, locate the project you need to manage. Search for the project if necessary.
  2. Click the name of the project.
  3. On the Project ribbon, click Manage. A new memoQ online project window opens. In most cases, the Translations pane appears automatically.

    Then, choose Settings:

  4. On the left, click the Settings icon. The Settings pane appears, with the General tab.
  5. Click the Export path rules icon. It looks like this:

    The Export path rules tab appears.

What can you do?

  1. In the list of export path rules, select the one you need to copy.

    Mind the type of the rule: Always check the type of the rule in the Rule type column. File rules work when you import documents through the Import or Import with options command. Folder rules work when you import documents through the Import folder structure command. (You find these commands in the Translations pane.)

  2. Under the list of export path rules, click Clone/use new.
  3. The Clone export path rule into a new resource window opens. It's the same as the Create new export path rule window.
  4. Type a name for the export path rule. You may also type a description.

    To learn more: See Help about the Create new export path rule window.

  5. Click OK.

    The export path rule appears in the list at the top. Its check mark will be checked - it will be ready to use in the project.

Only on the same memoQ server: When you create an export path rule in an online project, memoQ will always create the new export path rule on the same memoQ server where the project is.

To use an export path rule, you need to add it to the project before you import documents. A project has exactly two export path rules: one file rule for importing individual documents, and one folder rule for importing folders and subfolders.

Mind the type of the rule: Always check the type of the rule in the Rule type column. File rules work when you import documents through the Import or Import with options command. Folder rules work when you import documents through the Import folder structure command. (You find these commands in the Translations pane.)

If you do not make a change, memoQ will always use the Default export path rule for the project. To use another:

  1. In the list of export path rules, find the export path rule you need.
  2. Click its check box on the left.

    The export path rule moves to the top of the list. The check box of the previous one will be cleared.

To change the export path of documents already in the project: Go to the Translations pane. Select the documents that need a different export path. Under the list, click Change export path. The Change export path window opens.

If there are too many export path rules on the memoQ server, you can filter the list. At the top of the Export path rules tab, there is a Name/description box.

Type a word or two in the Name/description box. It will narrow the list immediately to those export path rules that have those words in their names or descriptions.

To sort the list by a detail or another: Click the column header of the column you need. For example, to sort the list by name, click the Name header at the top of the list.

You can export an export path rule into an .mqres file. An .mqres file is an XML file where memoQ saves resources like export path rules, QA profiles, TM settings etc. These are called light resources because they don't contain a large amount of linguistic data.

To export an export path rule:

  1. In the list, select the export path rule you need to export.
  2. Under the list, click Export. A Save As window opens.

    Or: Right-click the export path rule. From the menu, choose Export.

  3. Find a folder and a name for the file, and click Save. memoQ will export all details from the export path rule in the file.

    You can also import an export path rule from a .mqres file. When you import an .mqres file, memoQ will always create a new export path rule.

Because memoQ saves all kinds of resources in .mqres files, you need to make sure that your .mqres file contains an export path rule.

To import an export path rule from an .mqres file:

  1. At the bottom of the export path rules tab, click Import new. An Open window appears.
  2. Select the .mqres file. Click Open.
  3. The Import new export path rule window opens. It's the same as the Create new export path rule window.
  4. memoQ will pick up the name of the export path rule from the .mqres file. However, you can give it a new name, and type a new description, too.
  5. Click OK.

To learn more: See Help about the Create new export path rule window.

  1. In the list of export path rules, select the one you need to edit.

    Mind the type of the rule: Always check the type of the rule in the Rule type column. File rules work when you import documents through the Import or Import with options command. Folder rules work when you import documents through the Import folder structure command. (You find these commands in the Translations pane.)

  2. Under the list of export path rules, click Edit.
  3. The Edit export path rule window opens.
  4. Change the export path rules as necessary.

    To learn more: See Help about the Edit export path rule window.

Cannot edit the default rule set: You can't edit the Default export path rule. If you need a resource that you can edit, clone the Default rule set first.

  1. In the list, select the export path rule.
  2. Below the list, click Properties.
  3. The Resource properties window opens. It's the same as the Create new export path rule window.
  4. If necessary, change the name or the description of the resource. Click OK.

To learn more: See Help about the Create new export path rule window.

  1. In the list, select the export path rule.
  2. Below the list, click Delete.
  3. The Confirm delete message box opens. To delete the resource, click Yes.

When you finish

On the Settings pane, choose another tab. Or, choose another pane in the memoQ online project window.

If you make changes to any of the settings, don't forget to save them.

To change the export path of documents already in the project: Go to the Translations pane. Select the documents that need a different export path. Under the list, click Change export path. The Change export path window opens.

When you make changes to an online project, the changes will happen on memoQ server, not on your computer. It is possible that several users make changes to the project at the same time.

Some changes are not saved automatically. When there are changes you need to save, the green tick mark icon at the top left will become orange:

To save changes to the online project, click this button.

To get the changes that others made to the online project, click this button:

Make sure you save your changes before you click this.

Switch windows: You can open several online projects for management. Each online project opens in a separate window. To switch between them and the Dashboard or Project home (if you have a local project open): press and hold down Alt, and press Tab a few times until you get to the window you want. Or: On the Windows taskbar, click the memoQ icon, and then click the window you want to switch to.