Administration > Broadcast

Using broadcast messages, you can remind users in memoQ or WebTrans to take immediate action in online projects, such as close a project or sign out.

You can send a message to every user of the server, and view the previous broadcast messages sent to users. You need to be member of the Administrators group to send broadcast messages.

How to get here

  1. Sign in to memoQWebNext as an administrator.
  2. On the left sidebar, click the Admin icon.
  3. On the Admin screen, click the Broadcast button. The Broadcast screen opens.

What can you do?

  1. Under Message, in the large box, type your message.
  2. Under Schedule message, choose the Instant option.
  3. Click Broadcast.

A scheduled broadcast message will be shown on the users' screens from the time you choose either until they dismiss it, or until the end time you choose.

  1. Under Message, in the large box, type your message.
  2. Choose the Scheduled option. In the From boxes, set a date and a time.
  3. In the To boxes, set a date and a time. It must be later than the From date and time.
  4. If you want users to see the message when they close memoQ, check the On exit check box.
  5. Click the Broadcast button.

The three previous broadcast messages are listed in the History section. Under each message's text, you can see the below info:

  • Created: The date when this message was created.
  • Scheduled: From and to date/time. Only if the message was scheduled.
  • Show on exit: Only if the message was displayed when the users closed memoQ.
  • Instant: Only if the message was displayed instantly.
  • Scheduled messages are sorted by starting time, and instant messages by creation time.

To see all messages: Under the Recent broadcasts list, click the Show all broadcasts link. The View all broadcasts window opens.

To edit and send messages again: In the row of the message, click the Re-send  icon. OR, in the View all broadcasts window, click the Send again link under the message. Make the changes you need in the Message box above. Click the Broadcast button. The changes overwrite the old message.

To delete a message: In the row of the message, click the Delete  icon. OR, in the View all broadcasts window, click the Delete link under the message.

To delete all messages: Under the Recent broadcasts list, click the Delete all link. OR, in the View all broadcasts window, click the Delete all link above the list.

In the Message lifespan section, you can set memoQ server to delete past messages automatically. Under Delete all broadcast messages, choose from these options:

  • Immediately: Broadcast messages are not preserved at all. Instant messages disappear right after being sent. Scheduled messages are deleted after their To date.
  • Automatically after N days: Messages are automatically deleted after this many days. The minimum allowed value is 1, the maximum is 1000. The default value is set to 1000 days.
  • Never: Messages are not deleted automatically.

Choose an option for the cleanup. To save your settings, click the Apply button. To not save the changes, click the Back button on your browser.

How messages are delivered

  • If a user is working in memoQ when a message is sent, she will see it immediately in a pop-up window.
  • If the user is offline when the message is sent, she will receive the message when she connects to the server again.
  • If a message is set to appear when memoQ is closed, users will receive it in a pop-up window when they exit memoQ. They must click again to exit memoQ, so that it is more likely that they read the message.