Administration > Users

You can manage the users who have access the resources (translation memories, term bases, etc.) and projects on the memoQ server. Create new users, modify the details of existing users - including their group membership - or delete users who no longer need access to the server.

How to get here

  1. Sign in to memoQWeb as an administrator or a project manager.
  2. On the left sidebar, click the Admin icon.

  3. On the Admin screen, click the Users button. The Users screen opens.

What can you do?

Project managers can do less: In the topic below, an asterisk (*) marks the features that PMs can use.

Search or filter the user list *

To search users: Type something into the search bar above the user list. Press Enter. If the text you typed can be found in some users' name, username or email address, the list will only show those users. To clear the list, click the X icon at the end of the search bar.

To filter the user list by user status, user type, group membership, language, or workflow settings: Click the Filter  icon on the right of the search bar. Choose the properties from the Status, Groups, Source language, Target language, User type, and Workflows fields as needed.

Create a new user *

In the top right corner, click the Add user button. The Add user screen opens.

Project managers can:

  • Add the new user to the Internal translators and Terminologists groups only.

Edit a user *

In the Name list, click a username. The Edit user screen opens.

Project managers can:

  • View any user's details.
  • Remove users from the Internal translators and Terminologists groups.
  • Add members of the Internal translators group to the Terminologists group.
  • Add members of the Terminologists group to the Internal translatorsgroup.
  • Not change group memberships for users who are not in those two groups.

Edit more users at once

In the Name list, check the check boxes of the users you need to edit. Above the list, click the Edit users link. The Edit users screen opens.

Reset a user's password *

Find the user in the list. On the right, click the Reset password icon.

Project managers can:

  • Reset the password of users in the Internal translators and Terminologists groups.

Disable a user *

Find the user in the list. On the right, click the Disable user icon. To enable a disabled user, click the Enable user icon

Project managers can:

  • Disable users in the Internal translators and Terminologists groups.

Delete a user

Find the user in the list. On the right, click the Delete user icon. A warning window opens. Check the check boxes, and click the Delete user button.

Delete more users at once

In the Name list, check the check boxes of the users you need to edit. Above the list, click the Delete users link. A warning window opens. Check the check boxes, and click the Delete user button.

Export the list of users *

In the top right corner, under the Add user button, click the Export users link. Your browser will download a file called users.csv.

Only users who exist on the server itself, and only users that you can see: memoQWeb (legacy) does not export users who are registered in a different place (e.g. Language Terminal or a Windows domain). If you are a subvendor manager, you can only export the members of your organization. If you own the server, but it contains subvendor organizations, you cannot see or export the subvendors' users.

The CSV file has these columns: Username, Full name, Email, Address, Phone number, Mobile phone, Package workflow setting, Language pairs, Group membership, User can edit information in memoQWeb (legacy), User can edit language properties in memoQWeb (legacy), User is disabled.