Administration > Licensing

On this page, you can manage your memoQ TMS's CAL licenses.

In later memoQ versions, this page will offer more functionality.

How to get here

Sign in to memoQweb as an administrator.
On the left sidebar, click the Admin icon.
On the Admin screen, click the Licensing button. The Licensing screen opens.

What can you do?

See an overview of your license pool

Above the list, the three tiles show how many Translator, Project manager, and Web licenses your memoQ TMS's license pool has - in the image above, 5 of each.

See who is using your licenses

The tiles also show that one Project manager and one Web license is in use. In the list, you can see:

who is taking a license,
what type of license is it, and
when they took it from the pool.

To take back a license: In the user's row, click the Take license back button. The user will not be able to work in the memoQ TMS until they claim another license.

See what users or group members always get a license

Do this on the Assigned licenses tab. Click the Users or Groups selector to change the view.

Assign a license to one or more users or groups

In the top right corner of the Assigned licenses window, click the Assign license button.
Click Users or Groups as needed.
In the User(s) or Group(s) dropdown, select the users or groups .
Under License type, choose Translator or Project manager.
Under Valid until, select the date when the license assignment ends.

Remove a license assignment

On the Assigned licenses tab, click the Users or Groups selector to change the view if needed.
In the user's or group's row in the list, click the Remove assigned license button. The user (or the group's members) wont be able to claim a license from the memoQ TMS.

If the button is light gray, the user got their license via a group membership or a project assignment. To remove their license assignment, remove them from the group or project.

Set up how memoQ TMS gives out licenses via projects

On the Settings tab, you can define for how long users get licenses with their project assignments:

The latest deadline in the project + buffer time: Everyone with an assignment can keep their license until the whole project finishes and the buffer time also runs out.
User's own latest deadline in project + buffer time: Everyone with an assignment can keep their license until they reach their own last deadline and the buffer time also runs out.
Remove the assigned license when the user delivers all the documents in the project: By default, when a user delivers their last document in their last role, memoQ TMS automatically takes their license back, even when there is still some time left from the deadline or the buffer. The two settings above only work when you clear this check box.

Set up what licenses subvendors get

Under Subvendor license type, choose from these settings:

Both web licenses and translator licenses: Subvendors can get a license when they connect to the project through memoQweb (their web browsers) or from the memoQ desktop app. This is the default setting.
Web licenses only: Subvendors can work from memoQweb only, unless they have their own memoQ (translator pro) license.
No licenses: Subvendor users can only work on your projects if they have their own memoQ (translator pro) license.

This setting applies to subvendor users created by the subvendor manager. The manager needs a project manager license from another source.

Cannot assign CAL licenses to specific subvendor users: The admins of a memoQ TMS don't see the users added by a subvendor manager. You can assign licenses to the subvendor group, but not to users.