Project - Import as new

Normally, memoQweb shows the files as a flat list.

To switch between a flat list and file type groups: Above the list, in the Group by selector, choose the File type or the No grouping option.

To collapse or expand a group: Click the up or down arrow on the left side of the group header row. OR: Click the group header row.

To collapse or expand all groups: In the top left corner, click the Collapse all  or Expand all  icon.

To see the imported documents' folder structure: Above the list, in the Group by selector, choose the Path option.

Only works if you import a ZIP file: If you drag a folder with subfolders to the area marked with the icon, memoQweb will not keep the folder structure, only the files.

To show or hide documents which will be imported without problems: Above the list, check or clear the Show errors and warnings only check box as needed.

To remove one or more files from the list: Check their check boxes. Above the list, click the Remove link.

To change the filter or the configuration for one document:

1. In its row, click the Change import settings  icon.
2. In the text box, start typing the name of the configuration you need.
3. Click the configuration.
4. At the bottom of the pane, click the Apply button.

To change the filter or the configuration for two or more documents:

1. In the document list: Check their check boxes.

   Careful with document types: Make sure you select documents of the same type. Check if you really need to import the selected documents with the same configuration.

   To select all documents of one type: Group the list by file type, then check the document type's check box.

   If all the imported documents are the same type: Check the check box in the top left corner of the list.

2. Above the list, click the Change import settings link. The import settings pane opens.

   

memoQ recognizes the document format from the extension of the file. Still, you may want to use a different filter configuration.

The extension isn't everything: In some cases, it can be misleading. For example, plain-text files often have an extension that's not TXT, and many XML files are called something different from .XML. But sometimes even a .HTML or an .XLIFF file needs to be imported as plain XML.

When memoQ can't choose: Some extensions are unfamiliar for memoQ. These files will be marked by a red triangle  (an error sign). You must choose a filter configuration manually for these documents.

3. In the text box, start typing the name of the configuration you need. The list shows those filter configurations that match what you type.
4. Choose a different file type if you really need to.

5. Choose the filter configuration you need.

   The filter configuration needs to be available on the server.

   To set up a filter configuration: You need the memoQ desktop app for this. See the topic for the Document import settings window.

6. Click the Apply button.

To have your documents reviewed: You can export bilingual documents; send them to a reviewer; receive the reviewed bilingual documents from the reviewer; and import them back in the project. When this happens, memoQ will update the documents.

This is all automatic: memoQ recognizes if a bilingual document is an update to an existing document in the project. Then the document is updated. The only available action is Update.

If you update several documents from bilingual files:

1. Import the bilingual files.
2. The list will show if a file can't be used to update a document: In the row of the document, the Action & languages column will say Import as new.

When you reimport a document, memoQ will create a new major version of the document in the project.

memoQ will remember the filter that was used to import the document, and it will try to remember the configuration, too. However, sometimes that is not easy. To choose the same configuration as before: In the Filter & configuration dropdown, choose the configuration marked as (used last time).

To reimport one or more documents: 

1. On the Translations page, on the right of the document list, click the Reimport button for one of the documents you want to reimport.
2. On the Reimport page, drag the documents you need to the area marked with the icon.
3. In the Import as new window, the Action and languages column will say Reimport.
4. Above the list, click the Import all button.

If you change the setting to Import as new: memoQ imports another copy of the documents into the project.

From some documents - Microsoft Office documents, mostly -, memoQ can import embedded objects and embedded images, too. These can have text that needs to be translated.

To import the documents together with embedded objects and images:

1. Start importing the documents.
2. On the Import as new page, choose the filter and the configuration for every document.
3. To import embedded images: Above the list, click the Import options link. In the Import options pane, check the Import embedded images check box.
4. To import embedded objects (such as Excel sheets embedded in Word documents): Above the list, click the Import options link. In the Import options pane, check the Import embedded objects check box. (It's checked by default: clear it if you don't want the embedded objects.)

Automated workflows (in content-connected or template-based projects) do not automatically export the document nor the embedded objects until all of them reach the end of the workflow. You can export the partially translated document or embedded objects manually.

The preview works in the translation editor. It gives you a formatted (or structured) view of the document you are translating.

The preview isn't guaranteed: memoQweb does everything to produce a preview for every document. But there are document formats where it's impossible to get a preview. In other cases, memoQweb relies on external technology to create and show the preview. Sometimes this doesn't work, and memoQweb doesn't have control over it.

You need this when memoQweb cannot create the preview because there's an error. Or, when it takes too long to create the preview.

When this happens, you need to do the import without a preview, so that you can at least work with the documents.

To import documents without the preview:

1. Start importing the documents.
2. On the Import as new page, choose the filter and the configuration for every document.
3. To turn off the preview: Above the list, click the Import options link. In the Import options pane, clear the Create preview check box.

Preview works for these document formats: Microsoft Word, Excel, PowerPoint, HTML, XML (through XSLT style sheets, too), multilingual Excel, text, WPML XLIFF, and XML, and - through Language Terminal - InDesign.

When you import documents into a multilingual project: You can choose the target languages for the documents. memoQ offers the documents for translation into those target languages you choose.

Normally, memoQ imports the documents for all target languages. Except when you choose target languages when importing the documents.

1. Start importing the documents.

2. On the Import as new page: Check the check boxes of the documents where you want to change the target languages.

   

3. Above the list, click the Change import settings link. The import settings pane opens.

   

4. Choose the target languages you need.
   • To add a language: Check its check box.
   • To remove a language: Clear its check box.
5. To save your changes: Click the Apply button. To discard your changes: Click the Cancel link.

In the row of the selected documents: The Action and languages column shows the languages you selected.