Create analysis report

Before you start working, you need to have an idea how much that work will be. If you have translation memory matches, you usually need to work less. Especially when the job is about translating documents that have earlier translated versions. In this case, the actual translation work can be as little as 10% (or even less) of the total word count of the source documents - because for much of the text, you can use the translation from before.

memoQ groups word counts into match categories: you'll know how many words are in segments that have 100% matches; how many have 95-99% matches etc.

For each match category, you can have a weight. The weight is between 0% (no work at all) and 100% (translating every word from scratch). You multiply the word count in a category by the weight. Then you'll have a theoretical, weighted, word count.

Example: If a segment has a 90% match, that usually means a difference of one word. Your weight for that match category (85-94%) could be 50%. If the segment is 10 words, you count 5 words for that segment.

Weighted word counts make sense only if your project has at least one translation memory or LiveDocs corpus.

To set this up for a single translator (for example, yourself): In the Analysis options section, use these options:

These settings are for a local project.

1. Check the Use project TMs and corpora check box. This makes sure that memoQ checks the segments in every translation memory and LiveDocs corpus in your project.
2. Check the Calculate homogeneity check box. memoQ counts internal fuzzy similarities, too. That is, memoQ predicts what matches you will get during translation while your translation memory is filled up.

   Use this only if this job is really for a single translator: Don't check the Calculate homogeneity check box if two or more translators will work on this job.

3. Clear the Include locked rows check box: If you received documents that contain locked rows, most of the time your client means that you must not touch those.
4. Make sure the Repetitions take precedence over 100% check box is checked: Use this option if a consistent translation is more important than using all possible matches from the translation memory.
5. Make sure the Cross-file repetitions check box is checked: Since a single translator will work on this translation, they can use a segment that is repeated from another document in the project. Clear this check box only if two or more translators will work on this job.

If several translators work on a set of documents, you cannot know when a translator will translate a segment or a document. This means you also cannot know who will be able to use translations from others. As a result, you cannot predict what internal repetitions will be used.

Bottom line: If the translation is done by a team rather than one single translator, you cannot have a precise estimate of the work in advance. To find out the exact amount, use Post-translation analysis after the translation is finished.

To set this up for your team: In the Analysis options section, use these options:

These settings are for an online project. Use them in a local project, too, if you are a project manager, and you plan to publish the project on a server, or to distribute the project using packages.

1. Check the Use project TMs and corpora check box. This makes sure that memoQ checks the segments in every translation memory and LiveDocs corpus in your project.
2. Clear the Calculate homogeneity check box. memoQ should not count internal fuzzy similarities because we don't know the order in which segments are translated.
3. Clear the Include locked rows check box: If you received documents that contain locked rows, most of the time your client means that you must not touch those.
4. Make sure the Repetitions take precedence over 100% check box is checked: Use this option if a consistent translation is more important than using all possible matches from the translation memory.
5. Make sure the Cross-file repetitions check box is cleared: We don't know who will be able to use repetitions.

To simply have an idea about the size of the project, use these settings:

1. Clear the Use project TMs and corpora check box.
2. Clear the Calculate homogeneity check box.
3. Check the Include locked rows check box.
4. Check the Repetitions take precedence over 100% check box.
5. Clear the Cross-file repetitions check box.

An editor - or proofreader - needs to work on the translation that is already there. Their work doesn't depend on translation memory matches. They will work on the entire text, so it makes no sense to analyze the work through translation memories.

1. Clear the Use project TMs and corpora check box.
2. Clear the Calculate homogeneity check box.
3. If the editor needs to review all the translation, not just the newly translated segments: Check the Include locked rows check box.
4. Check the Repetitions take precedence over 100% check box.
5. Clear the Cross-file repetitions check box.

In most cases, especially when you translate from English, the work is measured by the word count of the source text. But in some markets or subject fields, translation is measured by the number of characters.

In the resulting table, memoQ always gives you the character count as well as the word count. In most cases, you need to count the spaces, too.

Make sure that the Include spaces in character counts check box is checked. memoQ counts every space separately. Two spaces right after each other count as two, not one.

Some document formats bring along a lot of inline tags in the text. Such formats are XML, HTML, PDF, InDesign, sometimes Microsoft Word - and potentially many others.

Inserting these tags in the right places can be a lot of work. The analysis report must reflect that.

Normally, memoQ counts tags, but in a separate number. That is not easy to include in the final word count.

To set this up, you can count tags as words or characters.

In the Tag weight row, type a number in the word(s) box. For example, if you type 0.25, memoQ counts one word after every four inline tags - or one-quarter word after every tag.

You can also count this with the characters. Type a number in the character(s) box. For example, if you type 2, memoQ counts two characters after every tag.

Normally, memoQ creates several analysis reports in a project - for different purposes and different reasons. Some of the reports are created automatically. For example, when a new document is added to the project, the work needs to be recalculated, because the total word counts and potentially the repetitions change.

When there are multiple reports, you need to know when and why each of them was created. When you create a report, make sure you always type a description in the Optional comment for report box.

memoQ adds the analysis to the Reports tab of the Overview pane, in a new row under Analysis. The new analysis will be the first one. In the first row under Analysis, click show.

To collapse the report: Click hide. To save the report in a CSV file (that you can open in Microsoft Excel): Click export. To delete the report: Click delete.

To get a new report because the project changed, click Create new report now again. The new report appears at the top of the list.