Microsoft PowerPoint (PPTX)

PowerPoint presentations contain slides that are usually projected in a presentation. Or, people view them over the internet, either through a website or through a teleconference.

In this window, you can control how memoQ imports Microsoft Office PowerPoint 2007, 2010, 2013, or Microsoft Office PowerPoint 2016 (*.pptx or *.potx) documents.

This window is for presentations from PowerPoint 2007 or higher: Use it to import .pptx or *.potx files.

How to get here

  1. Start importing a presentation from PowerPoint 2007 or higher (a .pptx file).
  2. In the Document import options window, select the PowerPoint presentations, and click Change filter & configuration.
  3. The Document import settings window appears. From the Filter drop-down list, choose Microsoft PowerPoint filter.

    Document import settings for Microsoft PowerPoint filer showing dropdowns for selecting filter and filter configuration, content to import, locally defined formatting, markup, and compatibility options to set.

What can you do?

In the Content to import section, you can import or ignore certain parts of the presentation. Here are the options you have:

  • Import master slides: Normally, memoQ doesn't import master slides. But if they contain a lot of text, you will need to translate them. Check this check box to import the master slides.
  • Import notes: Usually, memoQ imports the notes for the slides. If there are no notes, or they are not important: Clear this check box.
  • Import comments: Normally, memoQ doesn't import comments. But if they contain important information and you need them: Check this check box.
  • Import alternative text of images: Normally, memoQ imports alternative text of images. If you do not want to translate them: Clear this check box.
  • Import soft breaks as inline tags: Normally, memoQ imports soft breaks as inline tags. Clear this check box if you don't want to import them.
  • Import sections: In PowerPoint 2010 and newer versions, slides can be organized into sections. Normally, memoQ doesn't import section titles. If you need to translate them: Check this check box.
  • Import hidden slides: Normally, memoQ imports hidden slides that do not appear in the slide show otherwise. Clear this check box if you don't want to import them.

Always use inline tags: Click Import markup as inline tags. The other option is to import all formatting markup as legacy memoQ {tags}, which is not recommended.

If there are text boxes with several lines of text, separated by soft line breaks: Normally, they will be together in one segment, and the soft breaks appear as inline tags. If you need separate segments: Clear the Import soft breaks as inline tags check box.

Usually, memoQ uses its own definitions for whitespaces between characters.

However, when you import files created with DTP, they may contain custom whitespaces or spaces between characters (kerning). Such formatting can show as inline tags in your documents.

To import the files without these inline tags: Check the Ignore locally defined spacing and kerning check box.

Choose how memoQ should process documents that were saved in Microsoft Office versions that are newer than Office 2007 (that is, Office 2010 and up).

office-compatibility

Some parts of the workbooks are called extensions: For example, text boxes. In new versions of Office, these are saved in two variants: The content is there for the newest Office version. And there is another copy for compatibility reasons, to be read by Office 2007 or earlier versions.

You have three choices:

Setting Imported extensions Exported file in new Office Exported file in old Office
Keep compatible with all Office versions Both. Some parts will appear in memoQ more than once. Looks new, text is translated Looks old, text is translated
Keep compatible with original Office version and newer New Looks new, text is translated Looks old, text is not translated
Downgrade document to Office 2007 (default) Old Looks old, text is translated Looks old, text is translated

When you finish

To confirm the settings, and return to the Document import options window: Click OK.

To return the Document import options window, and not change the filter settings: Click Cancel.

If this is a cascading filter, you can change the settings of another filter in the chain: Click the name of the filter at the top of the window.

In the Document import options window: Click OK again to start importing the documents.