memoQ online project - LiveDocs

• To see more of one list, drag the thin gray divider line up or down:

  

• To see only the list of corpora: In the upper right corner, click the Hide documents link.
• To see only the documents in the selected corpus: In the upper right corner, click the Hide corpora link.
• To show a hidden list again: Click the Show documents or Show corpora link.

Cannot hide both lists: One of them is always visible.

Still too crowded? Drag a corner of the Resource Console window to resize it as needed.

To view the contents of a LiveDocs corpus: Click the name of the corpus in the upper list. In the bottom list, memoQ always shows the documents in the selected corpus.

1. On the LiveDocs ribbon, click the Create/Use New button.
2. The New corpus window opens. Type a name for a corpus. At the bottom of the window, fill in other details if your organization uses them.

3. Click OK.

   The LiveDocs corpus appears in the list at the top. Its check box will be checked - it will be ready to use in the project.

Only on the same memoQ TMS: When you create a new resource in an online project, memoQ will always create it on the same server as the project.

Before you can do anything with a LiveDocs corpus, you must add it to the project.

1. In the upper list, find the corpora you want to add to the project.
2. To add a single corpus: Click its check box on the left.
   To add more than one corpora:
   
   1. Click the name of the first one, then Ctrl+click the names of the rest you want to add.
   2. On the LiveDocs ribbon, click the Use in project button.

The LiveDocs corpora move to the top of the list. The corpora in use always appear grouped at the top of the list.

You can remove corpora from the project the same way: Clear their check boxes, or Ctrl+click them, and on the LiveDocs ribbon, click the Remove from project button.

To view the contents of a LiveDocs corpus: Click the name of the corpus in the upper list. In the bottom list, memoQ always shows the documents in the selected corpus.

If there are too many LiveDocs corpora on the list, you can filter the list: At the top of the LiveDocs pane, click the Show filters link. The filter controls appear:

The most efficient way to filter the list is to type a word or two in the Search for name or description box. It will narrow the list immediately to those resources that have those words in their names or descriptions.

To filter by different properties, choose values from below dropdowns:

• Language 1 and Language 2: Filter the list for resources that have a certain source or target language.
• Project, Client, Domain, and Subject: See which resources belong to one client or subject.
• Last modified and Last used: See which resources you used recently. Choose from 1, 3, or 6 months, 1 year, or set a custom date.
• Used in projects: Quickly see which resources are not used in any projects - you may want to archive or delete these.

To filter resources by number of entries: Enter a minimum and/or a maximum number in the Size boxes.

When you change one of the filters, memoQ refreshes the list immediately.

To sort the list by a detail: Click the header of the column you need. For example, to sort the list by name, click the Name header at the top of the list.

To hide the filters: Click the Hide filters link.

To delete a corpus: Click its name in the list. On the ribbon, click the Delete button.

To delete two or more corpora: 

1. Click the name of the first one, then Ctrl+click the names of the rest you want to add.

2. On the ribbon, click the Delete button.

   Delete button grayed out? The project uses one or more of the selected resources. To delete those, first remove them from the project.

   The Delete multiple resources window opens.

   

3. To save a backup of the resources before you delete them, check the Export resources before deleting check box. memoQ exports each resource into the same folder. You can see the export progress in the Task tracker window.
4. If you are sure you do not need these resources right now, check the I understand... check box, and click the Delete (or Export and delete) button.

If some of the resources are used in projects, the Warning section will list only those. To delete these, check the Also delete the resources in the list above check box. To keep these, leave this check box unchecked. Then go to Step 3 above. If you keep these resources, the button will read Delete the rest or Export and delete the rest.

1. Make sure that the document pair - the source-language document and its translation - is at hand.
2. In the upper list, select the LiveDocs corpus where you want to add the document pair.

   To view the contents of a LiveDocs corpus: Click the name of the corpus in the upper list. In the bottom list, memoQ always shows the documents in the selected corpus.

3. On the LiveDocs ribbon, in the LiveAlign section, click the Add alignment pairs button. The Add multiple files for alignment window opens.
4. Set the languages. On the left, add the source-language document. On the right, add its translation. Adjust alignment settings as needed. Add keywords, so that you can filter for the document pair later. Click OK.

To learn more: See Help about the Add multiple files for alignment window.

memoQ imports both documents, and aligns them. This is an automatic process: memoQ will try to match the segments in the source document to the segments in the translated document.

To learn more: There's an explanation at the start of the documentation about the alignment editor.

The document pair appears on the bottom list.

memoQ will start indexing the new document pair. Depending on the size of the documents, memoQ will start offering matches from the new document pair in a minute, or in several minutes at worst.

1. Make sure that the bilingual document is at hand.

2. In the upper list, choose the LiveDocs corpus where you want to add the bilingual document.

   To view the contents of a LiveDocs corpus: Click the name of the corpus in the upper list. In the bottom list, memoQ always shows the documents in the selected corpus.

3. On the LiveDocs ribbon, in the New Content section, click the Import document button. An Open window appears. Find and select the bilingual document, then click Open.

4. The Document import options window opens. It's the same as in the Translations pane, but there are three extra fields:

   

5. In the Keywords box, type some words that describe the document. Separate them with commas. Later, you can use these to find the document.
6. Set the target language: Choose it from the Target language drop-down box. memoQ will find out the source language from the document.
7. Click OK.

To learn more: See Help about the Document import options window.

The bilingual document appears on the bottom list.

memoQ will start indexing the new bilingual document. Depending on the size of the document, memoQ will start offering matches from its contents in a minute, or in several minutes at worst.

In a LiveDocs corpus, monolingual documents are useful when they contain reference text in one of the target languages of the project. Translators who translate into a foreign language can check these documents for usage examples in the target language.

1. Make sure that the document is at hand.

2. In the upper list, choose the LiveDocs corpus where you want to add the document.

   To view the contents of a LiveDocs corpus: Click the name of the corpus in the upper list. In the bottom list, memoQ always shows the documents in the selected corpus.

3. On the LiveDocs ribbon, in the New Content section, click the Import document button. An Open window appears. Find and select the document, then click Open.

4. The Document import options window opens. It's the same as in the Translations pane, but there are two extra fields:

   

5. In the Keywords box, type some words that describe the document. Separate them with commas. Later, you can use these to find the document.
6. Set the language: Choose it from the Language drop-down box.
7. Click OK.

To learn more: See Help about the Document import options window.

The document appears on the bottom list.

memoQ will not return matches from a monolingual document. Instead, translators and reviewers can run Concordance in the target language to check examples.

To learn more: See Help about the Concordance window.

You can import two monolingual documents into a LiveDocs corpus, and then make them a document pair.

1. Import the two documents separately into the LiveDocs corpus.
2. In the bottom list, select the two documents. Make sure that no other documents are selected.
3. On the LiveDocs ribbon, in the LiveAlign section, click the Link documents button. The Link documents window opens.
4. Choose the source and target language, and adjust alignment settings.

5. After the document pair is created, you may want to remove one or both of the original documents:

   When memoQ links two monolingual documents, it actually copies the documents into a new document pair. memoQ can keep the original monolingual documents, but you can delete them if you do not need them.

To learn more: See Help about the Link documents window.

At the top of the bottom list - the list of corpus contents -, there are dropdowns. To filter the list, choose one or more content types, one or more source or target languages, or one or more keywords.

For example, to find bilingual documents into German, which have the keyword 'Legal':

1. To choose the content type, open the dropdown above the Name column:

   

   Normally, memoQ shows all types of documents from the LiveDocs corpus. To hide documents of one type, clear its check box. For example, if you clear the Monolingual check box, memoQ won't show monolingual documents in the corpus.

   To switch all types back on, check the - show all - check box.

   After you make your choice, click the field above the dropdown again.

2. To choose the target languages, click the dropdown above the Target language column. It will list all the target languages from the LiveDocs corpus.

   Choose a target language, or filter for the project's target languages. To do that, choose the - project target - option.

   After you make your choice, click the field above the dropdown again.

3. To choose from keywords, click the dropdown above the Keywords column. memoQ will list all the keywords from the LiveDocs corpus, with check boxes.

   Normally, memoQ shows all documents - all keywords are on.

   To choose one or a few keywords, clear the - show all - check box, and then check the check boxes of keywords you need. memoQ will list those documents that have one of the selected keywords.

   After you make your choice, click the field above the dropdown again.

You can export entire LiveDocs corpora into XLIFF files. To do that:

1. In the upper list, select the LiveDocs corpora you need to export.
2. On the LiveDocs ribbon, in the LiveDocs section, click the Export corpus button. A Save As (or, for two or more corpora, a Select folder) window opens.

3. When exporting one corpus: Find a folder and a name for the file, and click Save.

   memoQ saves each document in the LiveDocs corpus in a separate MQXLZ (memoQ XLIFF) file, and packs them into a single .zip file.

   When exporting two or more corpora: Find a folder for the files, and click Select folder.

   memoQ saves each document in the LiveDocs corpus in a separate MQXLZ (memoQ XLIFF) file, and packs them into separate .zip files for each corpus.

Export happens in the background: To see the progress, open the Task Tracker.

To import them back in a different LiveDocs corpus:

1. Extract the .zip file in a folder on your computer.
2. In the list of corpora, select the LiveDocs corpus where you need to import the documents.
3. On the LiveDocs ribbon, in the Documents section, click the Import button. An Open window opens.
4. Select one or more MQXLZ files. Click Open.

Same memoQ TMS only: If you do this in the memoQ online project window, the other LiveDocs corpus will also come from the same memoQ TMS. To copy a LiveDocs corpus to another server - or to your own computer - in this way, use the LiveDocs pane of the Resource Console instead.

To export one or just a few files into XLIFF files:

1. In the bottom list, select one or more documents.
2. On the LiveDocs ribbon, in the Documents section, click the Export button. The Corpus document export options window opens.
3. Under Export path, click Browse. Find a folder for the exported file.
4. Check the Include all files in a single archive check box. memoQ will save a single zip file - as if you were exporting the entire corpus.
5. Click OK.

Before you can edit documents in a LiveDocs corpus, you must add the corpus to your project.

Then, in the bottom list, right-click a document pair or a bilingual document or a monolingual document. From the menu, choose View/Edit.

memoQ opens an editor tab for the document or the document pair. The editor tab will be different for each type of document. However, they are all similar to the translation editor.

• For a document pair, the alignment editor opens.

  To learn more: See Help about the alignment editor.

• For a bilingual document, the bilingual document editor opens.

  To learn more: See Help about the Bilingual document (ActiveTM) editor.

• For a monolingual document, the monolingual document editor opens.

  To learn more: See Help about the Monolingual document (Library) editor.

If you can't make changes to the documents: The LiveDocs corpus or the document may be read-only. To make a document read-only: In the bottom list, select the document. Under the list, click Toggle read-only. To unlock the document, do the same again.

To view the properties of a LiveDocs corpus:

1. In the upper list, select the corpus.
2. On the LiveDocs ribbon, click Properties. The Corpus properties window opens.

   In the Corpus properties window, you can change the basic details of a corpus, and choose when it will index new or changed documents.

To learn more: See Help about the Corpus properties window.

To choose how a LiveDocs corpus is actually used in a project: You need to choose a LiveDocs settings resource. You can choose this for the entire project, in the Settings pane.

A LiveDocs settings resource is mostly about the penalties that memoQ takes from matches when the alignment of a document pair is not entirely confirmed. You may want to use different penalties for each corpus. In this case, it makes sense to choose a LiveDocs settings resource for the corpus, and not for the project.

To choose a LiveDocs settings resource for a LiveDocs corpus:

1. In the upper half of the LiveDocs pane, select the corpus.
2. On the LiveDocs ribbon, click Settings. The Select corpus settings window opens:

   

3. Normally, you would use the settings from the project. However, the Select corpus settings window lists all LiveDocs settings resources from the server.
4. Check the check box of the LiveDocs settings resource you need to use.
5. Click OK.

To remove one or more documents from a LiveDocs corpus:

1. In the bottom list, select one or more documents.
2. On the LiveDocs ribbon, click Remove. memoQ will ask if you really want to remove these documents.
3. If you are sure, click Yes.

When you make changes to an online project, the changes will happen on memoQ TMS, not on your computer. It is possible that several users make changes to the project at the same time.

Some changes are not saved automatically. When there are changes you need to save, the green tick mark icon at the top left will become orange:

To save changes to the online project, click this button.

To get the changes that others made to the online project, click this button:

Make sure you save your changes before you click this.