memoQ online project - Translation memories

Translation memories are bilingual. If your online project has two or more target languages, you need separate translation memories for each target language.

To manage translation memories for one target language: From the Target language drop-down box at the top right, choose the target language.

No need to choose all the languages one by one: You can add or remove translation memories for all the project languages in one go.

1. On the Translation memories ribbon, click Create/use new.
2. The New translation memory window opens. memoQ will automatically create a translation memory between the project's source language and the selected target language.
3. Type a name for the translation memory.
4. In the middle of the New translation memory window, you can choose how memoQ will use the translation memory. You can create a reversible translation memory. You can allow or prohibit multiple translations for a single source segment. You can choose whether or not this translation memory will store context.

   To learn more: See Help about the New translation memory window.

5. At the bottom of the window, you can fill in other details if your organization uses them.
6. Click OK.

   The translation memory appears in the list at the top. Its check box will be checked - it will be ready to use in the project. If it is the first translation memory for the selected target language, it will also become the Working and the Master translation memory of the project.

   Only on the same memoQ TMS: When you create a translation memory in an online project, memoQ will always create the new translation memory on the same memoQ TMS where the project is.

Before you can do anything with a translation memory, you must add it to the project.

1. In the list of translation memories, find the translation memories you want to add to the project.
2. To add a single translation memory: Click its check box on the left.
   To add more than one translation memories:
   1. Click the name of the first one, then Ctrl+click the names of the rest you want to add.
   2. On the Translation memories ribbon, click the Use in project button.

The added translation memories move to the top of the list. The translation memories in use always appear grouped at the top of the list.

First translation memory always becomes Working/Master: When you choose the first translation memory for the selected target language, it will be the Working and the Master translation memory of the project.

You can remove translation memories from the project the same way: Clear their check boxes, or Ctrl+click them, and on the Translation memories ribbon, click the Remove from project button.

Each translation memory can play a different role in the project.

1. For each target language, there is one translation memory where new translations are saved. When a translator confirms a segment in the translation editor, their translation is written in this translation memory. This translation memory, like all others, can be used by several translators at a time. Minutes later, if another translator comes across the same segment, memoQ will already be able to offer the translation - from the previous translator.

   This translation memory is called the Working translation memory. In the list, the Type cell for this TM is Working, and the details are shown in bold.

2. For each target language, there is another translation memory that holds the reviewed translations. (First and foremost, you should reuse reviewed translations - they must have priority if there is another, unedited translation for the same segment.) Only the project managers can write into this translation memory. However, it offers matches for everyone working on the project. When a document is reviewed and finished, the project manager runs the Confirm and update rows command. This command will write the translations from the finished document into this translation memory.

   The translation memory for reviewed translations is called the Master translation memory. At the beginning, the Working and the Master translation memory is the same for one target language. In the list, the Type cell for this TM is Working / Master, and the details are shown in bold.

3. For each target language, there can be several translation memories that offer matches for segments, but nothing is written into them - at least not in this project.

   These translation memories are called reference translation memories. In the list, the Type cell for these TMs is empty, and the details are shown in regular font.

For each target language, you can choose the Working and the Master translation memory.

1. To choose the Working translation memory: Find the translation memory in the list. Right-click it. From the menu, choose Set as Working.
2. To choose the Master translation memory: Find the translation memory in the list. Right-click it. From the menu, choose Set as Master.

   If a translation memory is neither Working nor Master, but it is in use, it will be a reference translation memory.

Master and Working should be different: To make sure you always reuse the reviewed translations first, always use two different translation memories for the Working and the Master roles.

Repeat choice for each target language: Remember that you must set up translation memories separately for each target language. Make sure you set up the Master and the Working translation memories for every target language of the project.

If you cannot see all translation memories in the list: First, always look at the Target language drop-down box at the top right. memoQ will always limit the list to translation memories where the source language is the same as the project's source language, and the target language is the same as the selected target language. To view translation memories for every target language, choose All languages in the Target language drop-down box.

If there are too many translation memories on the list, you can filter the list: At the top of the Translation memories pane, you see these filter controls:

The most efficient way to filter the list is to type a word or two in the Search for name or description box. It will narrow the list immediately to those resources that have those words in their names or descriptions.

To filter by different properties, choose values from below dropdowns:

• Language 1 and Language 2: Filter the list for resources that have a certain source or target language.
• Project, Client, Domain, and Subject: See which resources belong to one client or subject.
• Last modified and Last used: See which resources you used recently. Choose from 1, 3, or 6 months, 1 year, or set a custom date.
• Used in projects: Quickly see which resources are not used in any projects - you may want to archive or delete these.

To filter resources by number of entries: Enter a minimum and/or a maximum number in the Size boxes.

When you change one of the filters, memoQ refreshes the list immediately.

To sort the list by a detail: Click the header of the column you need. For example, to sort the list by name, click the Name header at the top of the list.

TMs used in the project remain at the top: No matter how you sort, the translation memories in use remain at the top. That gives you two lists: TMs in the project sorted by name, and TMs not in the project, again sorted by name.

To delete a translation memory: Click its name in the list. On the ribbon, click the Delete button.

To delete two or more translation memories: 

1. Click the name of the first one, then Ctrl+click the names of the rest you want to add.

2. On the ribbon, click the Delete button.

   Delete button grayed out? The project uses one or more of the selected resources. To delete those, first remove them from the project.

   The Delete multiple resources window opens.

   

3. To save a backup of the resources before you delete them, check the Export resources before deleting check box. memoQ exports each resource into the same folder. You can see the export progress in the Task tracker window.
4. If you are sure you do not need these resources right now, check the I understand... check box, and click the Delete (or Export and delete) button.

If some of the resources are used in projects, the Warning section will list only those. To delete these, check the Also delete the resources in the list above check box. To keep these, leave this check box unchecked. Then go to Step 3 above. If you keep these resources, the button will read Delete the rest or Export and delete the rest.

You can export one or more translation memories into TMX files. TMX stands for Translation Memory eXchange, and it is a standard format. If you export a translation memory in a TMX file, it can be imported into other translation tools.

Export one translation memory

1. In the list, select the translation memory you need to export.
2. On the Translation memories ribbon, click Export to TMX. A Save As window opens.

   Or: Right-click the translation memory. From the menu, choose Export to TMX.

3. Find a folder and a name for the file, and click Save. memoQ will export all details from the translation memory in the file.

Export two or more translation memories

1. Click the name of the first one, then Ctrl+click the names of the rest you want to add.
2. On the ribbon, click the Export to TMX button. Under the list, click the Export link. A Select folder window opens.
3. Browse to the folder you need, and click the Select folder button.
4. memoQ exports the selected TMs into that folder. You can see the export progress in the Task tracker window.

If memoQ cannot export one or more of the selected TMs, the Export multiple resources window opens:

To export those TMs that are not listed here: Click the OK button.

To return to the translation memories' list without exporting: Click the Cancel button.

You can import entries into a translation memory. The translation memory does not have to be empty.

No context from foreign TMX files: You may receive TMX files from different translation tools. You can import them into memoQ translation memories, but the entries you import from foreign TMX files will not have context. This means that the translation memory will not be able to return context (101%) matches or double-context (102%) matches from these entries.

Import one TMX, CSV, or SDLTM file into a translation memory

1. In the list, select the translation memory where you need to import the file.
2. On the Translation memories ribbon, click the Import button. An Open window appears.
3. Select one TMX, CSV, or SDLTM file. Click Open.

4. TMX file: the Translation memory TMX import settings window opens. If the TMX file comes from another copy of memoQ (no matter which version), simply click OK. The entries will be imported without loss. If the TMX file comes from a different translation tool, you may have to set options to convert tags, or import custom fields. memoQ cannot convert segment context from other translation tools.

   To learn more: See the documentation about the Translation memory TMX import settings window.

   CSV file: the Translation memory CSV import settings window opens. In this window, you need to choose which columns go into which fields in the translation memory. When you finish, click OK.

   To learn more: See the documentation about the Translation memory CSV import settings window.

   SDLTM file: The import happens automatically, without options.

Import two or more TMX, CSV, or SDLTM files into one or more translation memories

1. From the Dashboard, open a project.
2. In the left-side menu, click Translation memories.

3. In the list, select a translation memory where you need to import the file.

   When you need to import into one or more new TMs, you can select any TM in the list, it does not matter which one.

4. On the Translation memories ribbon, click the Import button. The Import TM files wizard window opens.
5. Complete the import using the wizard.

To learn more: See the documentation about the Import TM files wizard window.

A translation memory may become corrupted. This is very unlikely, but system errors can happen on a server.

In most cases, memoQ TMS can repair a corrupted translation memory.

You can see that a translation memory is corrupted when there is a lightning bolt in the second column - next to the check box, instead of the green tick mark.

To repair a translation memory:

1. In the list, find the translation memory.
2. Right-click the translation memory. From the menu, choose Repair resource.
3. The Background tasks window opens, showing the progress of the repair. In most cases, it finishes in a few minutes or even sooner.

If memoQ TMS fails to repair the translation memory: Contact your systems administrator, and check the hard drives of the server for errors. If the server itself is fixed, but the translation memory is still unusable, contact memoQ support.

To view the properties of a translation memory:

1. In the list, select the translation memory.
2. On the Translation Memories ribbon, click Properties. The Translation memory properties window opens.

   In the Translation memory properties window, you can change the basic details of a translation memory. You can't change the way the context is stored or if the TM is reversible - these are decided when the translation memory is created.

To choose how a translation memory is actually used in a project: You need to choose a TM settings profile. You can choose this for the entire project, in the Settings pane.

A TM settings profile is about filtering the matches that memoQ shows the translators or uses in pre-translation - by quality. It is also possible to take away penalty points if the translations come from a certain translator, a certain translation memory, or when other conditions are met.

To choose a TM settings profile for a translation memory:

1. In the list, select the translation memory.
2. On the Translation Memories ribbon, click Settings. The Select TM settings window opens:

   

3. Normally, you would use the settings from the project. However, the Select TM settings window lists all TM settings profiles from the server.
4. Check the check box of the TM settings profile you need to use.
5. Click OK.

When you make changes to an online project, the changes will happen on memoQ TMS, not on your computer. It is possible that several users make changes to the project at the same time.

Some changes are not saved automatically. When there are changes you need to save, the green tick mark icon at the top left will become orange:

To save changes to the online project, click this button.

To get the changes that others made to the online project, click this button:

Make sure you save your changes before you click this.