Automated post-translation analysis report settings

When there's a change in a project, memoQ can automatically calculate a new post-translation analysis report. This works in projects that you create from project templates.

For example, you can set up a project template to run post-translation analysis automatically after a new document is imported into the project. Then memoQ will do this in all projects that you create from that project template.

Post-translation analysis (PTA) is a report of savings that you have achieved on TM and LiveDocs match rates – after translation is complete.

Normal analysis "predicts" how much you could save on translation memory matches. Post-translation analysis gives you the actual savings.

Post-translation analysis is for finding out how much each translator can bill.

To learn more: See the topic about creating a post-translation analysis report manually.

How to get here

  1. Open the Resource Console Resource console icon..

    To set up a template for online projects or resources: Choose your memoQ TMS at the top of Resource console, then click Select Select icon..

  2. On the left, click Project templates Project templates icon..
  3. Select the template you want to edit.
  4. Under the list, click Edit.

  5. On the left, click Automated actions.

  6. Click the Project automation tab if you don't see it at first.

    Automated actions pane of the Edit project template window showing: on the right all the possible panes you can use (Name and languages, Online project settings, Livedocs, Translation memories, Term bases, Muses, Settings, People, Automated actions), in the middle there are three tabs (Project automation (open), Script before import, Script after export), on the left there are Add, Settings, Remove, Move up and Move down buttons. At the bottom, there are OK, Cancel, and Help buttons.

  7. Choose one of the Available triggers and click the Add new action  icon next to the Actions added to the selected trigger column.

  8. From the list in the Select actions you want to add to the trigger dialog, select Run post-translation analysis.

  9. Under the list, click Add.

    The Automated post-translation analysis report settings window appears.

If you can't add this action because it's already there: Under Actions added to the selected trigger, click Run post-translation analysis. Next to the list, click the Settings icon_automated-action-settings button. The Automated post-translation analysis report settings window appears.

The window looks like this if you're setting up the template for a local projects (the eye in the Edit project template window is closed):

automated-pta-report-settings-localproject

The window looks like this if you're setting up the template for online projects (the eye in the Edit project template window is open):

automated-pta-settings-1

What can you do?

In most cases, especially when you translate from English, the work is measured by the word count of the source text. But in some markets or subject fields, translation is measured by the number of characters.

In the resulting table, memoQ always gives you the character count as well as the word count. In most cases, you need to count the spaces, too.

Make sure that the Include spaces in character counts checkbox is selected. memoQ counts every space separately. Two spaces right after each other count as two, not one.

Select the Repetitions take precedence over 100% checkbox. Normally, it's checked, and there's no reason you would need to clear it.

Some document formats bring along a lot of inline tags in the text. Such formats are XML, HTML, PDF, InDesign, sometimes Microsoft Word - and potentially many others.

Inserting these tags in the right places can be a lot of work. The analysis report must reflect that.

Normally, memoQ counts tags, but in a separate number. That is not easy to include in the final word count.

To set this up, you can count tags as words or characters.

In the Tag weight row, type a number in the word(s) box. For example, if you type 0.25, memoQ counts one word after every four inline tags - or one-quarter word after every tag.

You can also count this with the characters. Type a number in the character(s) box. For example, if you type 2, memoQ counts two characters after every tag.

You can create several post-translation analysis reports in a project. For example, this happens if the translators deliver at very different times.

When there are multiple reports, you need to know when and why each of them was created. When you create a report, make sure you always type a description in the Optional comment for report box.

Don't use Trados 2007-like word counts: Normally, memoQ counts words like Microsoft Word does. Use the Trados 2007-like word counts only if your client still works with an early Trados version.

You can save the report automatically on a server in online projects. While the project is running, you can download the reports from the server, from the project file store.

Before you set this up, you need to open the eye in the Edit project template window. (Click it if it's not open.) After that, you can add the Create analysis report action to the project template.

  1. Click the Export analysis to file tab.

    automated-pta-settings-2

  2. Select the Export report to file checkbox.
  3. If the project has several target languages, and you need separate billing data for each translator: Select the Create a separate file for each user checkbox. memoQ TMS creates as many report files as the number of translators who confirmed at least one segment in the project.
  4. In most cases, you use word counts: Click the Words radio button. Unless you are using character counts: Then click the Characters radio button.
  5. Under Export path rules, set up the folder and name of the report files. You can use placeholders, so that memoQ TMS takes the name from the name of the project, the date or time when the report was created, the project languages, and so on. memoQ fills in the placeholders with actual details in ongoing projects that are created from this project template.

There is a fixed main folder: memoQ TMS saves the report to the project's file store. This is a folder on the server. Only a system administrator can change the location of that folder.

Normally, memoQ TMS saves the reports in a folder called Post-translation analysis reports, and the name is put together from the name of the project, and the date and time when the report is created.

You can change this: You can add folders to the path, or you can use different placeholders in the name. You can also use these placeholders in the names of the folders. Don't change Post-translation analysis reports, though.

  • Project: Contents of the Project field of the project. This is not the project name.
  • Client: Contents of the Client field of the project. Normally, the name of the end-user of the translation.
  • Domain: Contents of the Domain field of the project. Normally, the narrower subject or the genre of the source documents.
  • Subject: Contents of the Subject field of the project. Normally, the subject field of the source documents.
  • ProjectName: The full name of the project. memoQ and memoQ TMS use this name to identify the project.
  • SrcLangIso2: Two-letter code of the source language of the project.
  • SrcLangIso3: Three-letter code of the source language of the project.
  • TrgLangListIso2: List of two-letter codes of the target languages of the project.
  • TrgLangListIso3: List of three-letter codes of the target languages of the project.
  • YY: The year when the report is created, in two digits.
  • YYYY: The year when the report is created, in four digits.
  • MM: The month when the report is created, in two digits.
  • DD: The day when the report is created, in two digits.
  • HH: The hour when the report is created, in two digits.
  • NN: The minutes when the report is created, in two digits.
  1. Finally, choose the format of the report:
  • To use it in financial reports, and open it in Excel: Click the CSV radio button.
  • To simply file it and check it when necessary: Click the HTML radio button.

When you finish

To add the action to the project template: Click OK.

The report won't run when you click OK: To get the post-translation analysis report automatically in an ongoing project: Create a project from this project template, and start working on it. Check the Reports or the Overview / Reports section for the new reports.

To return to the Edit project template window, and not add an action to the project template: Click Cancel.