My tasks - Online tasks

This page shows the translation and review tasks that project managers assigned to you on the memoQ TMS.

Sometimes you may also see package tasks here. If your user can receive both online and package tasks, any unprocessed package tasks will appear in this list as well. You can work on them directly without importing the packages into memoQ on your computer. If you’re not sure whether you should do this, check with your project manager first.

How to get here

  1. You receive a web address (URL) from your customer. Open this address in a web browser. Normally, this will look like https://memoqserver.mycompany.com/memoqweb or https://memoqserver.mycompany.com/memoqweb/webtrans.

  2. Open the link you received from your customer in a web browser.

    It usually looks like:

    • https://memoqserver.company.com/memoqweb

      or

    • https://memoqserver.company.com/memoqweb/webtrans

  3. Log in using the username and password you received from your customer.

     If you open webtrans for the first time (or after a longer time not visiting the app) it may take a bit longer to load. It's normal and should improve on later visits.

  4. If the My tasks page doesn't open automatically, click the My tasks icon in the left sidebar. The page opens with a list of the documents assigned to you in online projects.

    My tasks dashboard showing online translation tasks. The page includes sections for Tasks to accept or reject (FirstAccept) and My ongoing tasks. One pending task, BKV_intro.docx, is marked FirstAccept with an overdue response notice and a deadline due in 30 days. Another ongoing task, 1-9_EN.txt, hows Not started progress with a long-term deadline. The left sidebar contains navigation options including Discussions, Resources, and My tasks.

  5. At the top of the screen, under My tasks, click My views. The page displays the views you can work on in online projects.

    My tasks page with the My views tab selected. The page displays a table containing one view named VZS-Issues-hu-en (1). A search bar, pagination controls, and edit and delete icons are visible in the interface.

What can you do?

In memoQweb, project documents automatically open in memoQ editor. You can switch between editors at any time: to return to the classic editor, click Switch back in the banner, or click Try the new editor in the webtrans header to reopen memoQ editor.

Open a document for translation

The page shows your tasks grouped by project.

First, click the project that the document belongs to, then click the document's name. It opens on a separate browser tab, in the webtrans translation editor.

After finishing your task, close that browser tab.

To open the document in memoQ TMS: in the document's row, click the Check out project in memoQ icon-q icon.

To do this, you need to have memoQ TMS installed on your computer.

  • Search for a document. Search for a task. Filter or sort the list.

    To search the list: Type something into the search bar above the list. Press Enter. If the text you typed can be found in some projects' or documents' name, the list will only show those. If the text you typed can be found in some documents' or assigned user's name, the list will only show those. To see the whole list again, click the X icon at the end of the search bar.

    To filter the list: Click the Filter dropdown that says Show all. Choose a status from the list:

    The list now shows only the tasks with that status.

    The list now shows only the documents with that status.

    To sort the list: Click a column header (Name, Target, Role, Status, Version, #, Translator, Deadline (TR), Reviewer 1, Deadline (R1), Reviewer 2, Deadline (R2) , Progress, Deadline ). To reverse the sorting order, click the same column header again.

  • Deal with FirstAccept tasks

    FirstAccept tasks are always at the top of the list, in a separate section.

    How does it work?

    A group of users is assigned to one or more documents in an online project - they can accept or decline. The first user who accepts the task, gets it. Which means it disappears from the task list of all the other users, and everyone receives an e-mail.

    To accept a task: In the task's row, click the Accept icon-enable icon. The task is moved down to the task list.

    To reject a task: In the task's row, click the Reject icon-disable icon. The task is removed from the list.

  • Deliver selected documents

    You can deliver multiple documents at once from the Online tasks tab.

    To do that:

    1. Select one or more documents. Once you do, the Deliver documents button appears above the document's list.

    2. Click the Deliver documents button to start the delivery process.

      memoQ checks if all selected documents belong to the same project and then delivers them together.

    You can only deliver multiple documents at once if they are in the same project.

  • Open a document

    The page shows your tasks grouped by project.

    First, click the project that the document belongs to, then click the document's name. It opens on a separate browser tab, in the webtrans translation editor.

    After finishing your task, close that browser tab.

    To open the document in memoQ TMS: in the document's row, click the Check out project in memoQ icon-q icon.

    To do this, you need to have memoQ TMS installed on your computer.

  • Search for a document. Search for a task. Filter or sort the list.

    To search the list: Type something into the search bar above the list. Press Enter. If the text you typed can be found in some projects' or documents' name, the list will only show those. If the text you typed can be found in some documents' or assigned user's name, the list will only show those. To see the whole list again, click the X icon at the end of the search bar.

    The list now shows only the documents with that status.

    Target, Role, Status, Version, #, Translator, Deadline (TR), Reviewer 1, Deadline (R1), Reviewer 2, Deadline (R2) Delivered,

  • See discussion topics related to a task

    If someone opened a discussion topic for this document (that is, not a segment in the document), you can click the Discussion icon-topics icon to go to the Discussions page.

  • See statistics for a task

    To see the latest statistics report for the task (if there is one): Click the Statistics icon-stats icon.

  • Change how this page looks

    At the top of the screen, click the Customize appearance  icon. The Customize appearance pane opens.

    Here you can:

    • Show document paths - this checkbox allows you to see the documents' path before the file names.

    • Group by projects - use this option to group documents by projects. This option is selected by default.

      If you clear it, memoQ shows all views in a flat list.

    • Choose the unit of document size. To do that, under Unit, choose segment, word, or character.

    • Change Density. It allows you to choose how your page should look like and how much information you want to see. You can choose from Compact, Standard (selected by default), or Comfortable.

    • Show or hide columns in the document list. You can choose from Number, Name, Target language, Role, Status, Version, Delivered, Progress, Deadline, Size, .

    To save your changes: Click Apply.

    To close the pane and without changes: Click the X icon in the top right corner.

    To go back to the original settings, click Reset to default.

When you finish

Close the browser tab where you opened webtrans.