Server Administrator - Storage

The Storage pane shows how much disk space memoQ is using.

At the time of writing (Q1 2024):

  • memoQ TMS cloud instances have a limit of 10GB,

  • memoQ TMS cloud+ instances have a limit of 20GB,

  • memoQ TMS's installed on your premises or memoQ TMS private cloud instances hosted by memoQ Zrt. don't have such limits.

You need the project manager edition of memoQ to manage a memoQ TMS or a memoQ TMS cloud.

You can manage the server only if you are a member of the Project managers or Administrators group in the memoQ TMS. To change most settings, you must be a member of the Administrators group.

How to get here

  1. In the top left corner of the memoQ window: Click the Server Administrator icon-server-administrator icon.

    Or:

    On the Project ribbon, click the Server Administrator icon-server-administrator icon.

    It can happen that when using a smaller window size, you will not see all the icons on the ribbon. In such a case, you can:

    1. Go to the memoQ TMS section.

    2. Click the folder  icon.

    3. Then, click Server Administrator.

    The Server Administrator window opens.

  2. Under Category, click Storage.

    The Storage pane appears:

    • For memoQ TMS cloud, it should look like:

      Server administrator window showing storage pane in memoQ TMS cloud with the percentage of storage limit bar, and details like translation memories, term bases, main databases, projects, livedocs, project file storage, other, and total memoQ disk usage percentage. Below there's how to free up storage space link redirecting user to documentation and Last refresh info.

    • For memoQ TMS or memoQ TMS private cloud, it should look like:

      Server administrator window showing storage pane on a hosted or on-premise memoQ TMS with the percentage of storage limit bar and details like memoQ files, other files, translation memories, term bases, main databases, projects, livedocs, project file storage, other, and total memoQ disk usage percentage. Below there's how to free up storage space link redirecting user to documentation and Last refresh info.

What can you do?

You can see how much space is taken by the different kinds of data:

  • memoQ files - translation memories, term bases, main database, projects, LiveDocs, and project file storage

  • Other files - memoQ TMS program files, log files, muses, light resources, CMS gateway files

If the data mentioned above takes over 80% of your storage, the blue bar (on memoQ TMS cloud) or the Total disk usage information (on a memoQ TMS private cloud) is shown in orange. Over 90%, it will be red.

If you pass your memoQ TMS cloud's storage limit, you won't be able to take any action until you free up enough space. When your usage is high, or you are using up your space fast, memoQ TMS sends e-mail warnings to the administrator. When your usage is over the limit, memoQ also shows warnings to project managers when they open a project.

How to free up storage space?

Find out what kind of data causes the problem:

  • Projects and documents 

    • Lots of old or not used projects.

      1. On the memoQ Dashboard, select projects that you don't need.

      2. On the ribbon, click Archive.

      3. In the memoQ archive projects wizard, type a folder path on your computer, or click Browse, and go to the folder you want to save the project archives.

      Archiving deletes the projects from your memoQ TMS or memoQ TMS cloud.

      Currently, the automated archiving actions in project templates put the archives on the same server where your memoQ TMS is. If you are using such automated actions, ask memoQ support for help.

    • A few huge unfinished projects.

      Export not used or finished files to MQXLZ format, and remove them from the project.

  • Translation memories  

    • Not used or rarely used TMs.

      On the Resource console, delete not used or rarely used TMs (you may want to export into TMX first).

      Or

      Remove them from the memoQ TMS (make sure to clear the Keep the remote copy after creating a local copy successfully check box). You can share removed corpora on the server when needed.

    • TMs used for a long time.

      In the Translation memory editor, use the Remove duplicates button.

      Or

      1. Filter for TM entries which are older than a date you choose.

      2. Export them to your computer.

      3. Delete them from the TM.

      You can also remove segments that contain only numbers or tags: run a QA on the TM to find them.

  • Term bases

    • Lots of images.

      Resize the images to make the term base smaller.

    • Lots of duplicate entries.

      This can occur if you import the same content (for example, an updated version of the same term sheet) regularly. In the Term base editor, use the Remove duplicates button.

  • LiveDocs

    On the Resource console, remove corpora that are not used from the memoQ TMS. Just like TMs, you can share removed corpora on the server when needed.

  • Project file storage

    These are the documents exported from memoQ online projects.

    Download them to your computer and delete from the memoQ TMS or memoQ TMS cloud. If you have a memoQ TMS cloud, ask memoQ support for help.

Find more explanations and tips in the Keeping your memoQ TMS cloud slim guide.

When you finish

To return to memoQ: Click Close.