memoQ online project - Files

The Files pane appears if the online project was created from a template, and some documents are exported automatically.

Can't see the Files pane? Either the project was not created from a template, or there is no automated action that exports files automatically.

When automated actions export files from an online project, they are saved on the server. You can view and download them from the Files pane of the memoQ online project window.

The server must be set up for this: A systems administrator can do this from the Deployment Tool. To learn more, see the documentation for the memoQ TMS deployment tool.

How to get here

First, open an online project for management:

  1. On the project management dashboard, find the project you need to manage. Use the search bar if needed.
  2. Double-click the project name, or click it, and on the Project ribbon, click Manage Manage icon.. A new memoQ online project window opens.
  3. On the left, click the Files icon. The Files pane appears.

    memoq_online_project_files

What can you do?

The Files pane shows folders. You can expand and collapse these folders.

To expand a folder: Click the little arrow icon on the left, or double-click the folder icon. To collapse a folder, double-click the folder icon again.

There is a folder for each document type and target language. In the target language folders, you see files.

If an entire folder was imported in the project, you will see the original folder structure under the target language folders.

To download a file or several files, select them. On the Files ribbon, click one of these commands:

  • Download: Saves each selected file on your computer.
  • Download as zip: Saves the selected files in one zipped file on your computer.
  • Download all files as zip: Saves all files in the Files pane in one zipped file on your computer.
  • Download and open: This works only if you are downloading only one file. Saves the file on your computer, then tries to open it in the default program in Windows.

    To delete one or more files: Select the files. Under the list, click Delete. memoQ will ask if you are sure. Click Yes.

    Always delete files from past projects: These files are saved on the memoQ TMS, and occupy disk space there. If there are many projects and files, the hard disk of the server may become full. Always download and delete files from projects that are not active anymore.

When you finish

To return to Project home or the Dashboard: Close the memoQ online project window. Before that, make sure you save your changes.

When you make changes to an online project, the changes will happen on memoQ TMS, not on your computer. It is possible that several users make changes to the project at the same time.

Some changes are not saved automatically. When there are changes you need to save, the green tick mark icon at the top left will become orange:

Icon showing that some part of the online project has to be still saved manually. It is a green square with a tick icon.

To save changes to the online project, click this button.

To get the changes that others made to the online project, click this button:

Button allowing to get changes that other users made to the online project.

Make sure you save your changes before you click this.

Switch windows: You can open several online projects for management. Each online project opens in a separate window. To switch between them and the Dashboard or Project home (if you have a local project open): press and hold down Alt, and press Tab a few times until you get to the window you want. Or: On the Windows taskbar, click the memoQ icon, and then click the window you want to switch to.