memoQ editor

memoQ editor is part of memoQ TMS, meaning it’s available only to organizations with a memoQ TMS subscription.

This is our fresh take on the classic webtrans - the tool where you can write, edit, or review your translation in a browser.

Who can use memoQ editor?

• Companies: Can use it with an active memoQ TMS subscription. They handle the licensing.

• In-house translators: Can use it with a web license provided by their company.

• Freelance translators: Can access memoQ editor via a web license assigned by a client for specific projects. Unfortunately, they can’t buy memoQ editor for personal use.

How to get here

As a project manager:

1. Log in to memoQweb as a project manager.

2. In the Active projects list, click the project you want to work on.

3. Then, click the document's name.

   It opens in a separate browser tab, in the new memoQ editor.

As a linguist:

1. You receive an email from your customer's memoQ TMS. In the email, click the link, and it should open in a browser.

   If you know the URL of the memoQ TMS where you need to work, open it in a browser.

2. Sign in with the username and password you received from your customer.

 

What can you do?

Start translating

memoQ editor shows your translation divided into segments.

Usually, each segment contains one sentence. All the rows are presented in a two-column grid: the source text in the left column and the translation in the right column.

When you use structured content like tables, XML files, and databases, a single segment is usually a cell or a data record.

How to start?

1. Click a target segment (right side).

2. Type and format your translation.

   

   • To format text, use the Bold, Italic, Underline, Toggle case, Superscript, or  Subscript options. You can also Undo or Redo your changes.

     You can find those formatting tools just above the translation grid or under the Format tab.

   • If you’re looking for options to edit and manage text, go to the Edit tab where you can find the Cut, Copy, Paste, and Add comment options.

   • Under Tag format , you can switch between short, medium, and long tags. By default they are displayed in a short format. You can find these options under the View tab as well.

   • Click Copy next tag sequence  to insert the next tag, tag pair, or tag combination from those not yet present on the target side. You can find tag related options under the View tab as well.

   • Click Tracked changes  to view changes made in your review and decide which changes you want to see - all of them, made only by you, or the final ones. To activate this feature, click Turn on track changes toggle. You can find this option under the Tools tab as well.

     This option has to be activated by the PM when they’re configuring all the settings for the project.

   • Click Check spelling and get suggestions  to ask memoQ editor to underline the suspect words or phrases and then get suggestions.

     

     Right-click the red underline and choose an option from the menu. If you want to keep the word as it is, simply ignore the red underline or click Skip all to ignore all suggestions for the underlined word.

     If you want to use and accept a specific suggestion for all the occurrences of the word in the future, click the selected example from the list.

     Check spelling and get suggestions is turned on by default. You can find it under the Tools tab as well.

     If you can't see red underlines, either all words are spelled correctly (congrats!), or the spell checker isn’t configured for your target language.

   • Click Filter  to filter for specific text or wording. All the results are highlighted in orange.

     You can filter by source or target text.

     You can also decide how you want to filter for terms:

     • Case-sensitive: uppercase and lowercase letters need to be exactly as in the search term. Example: Filtering for "table" returns segments containing "table", but not "Table".

     • Any match: any part of the text can contain the term you’re looking for. Example: Filtering for "table" returns segments containing "tables", but not "tabloid".

     • Words match: this option means that your term must match whole words in the text. Example: Filtering for "table" returns segments containing "table", but not "tables".

     • Entire segment: this means memoQ only returns segments that fully match your search term. Example: Filtering for "table" returns only segments whose full text is "table".

     To confirm, click Apply filter.

     To clear the text field and filter for another term, click the Clear filter button below the dropdown list.

   • Click the Find and replace  icon to find specific terms and then replace them.

     

     Here you can:

     • Enter the text you are looking for, decide if you want to search in the source, target, or both languages.

       You can then decide if you want your search to be case-sensitive or if you want words to match exactly with the term you’re looking for. All the results are highlighted in orange.

     • Jump between the results by clicking the Find next and Find previous buttons.

     • In the Replace with field, enter the text you want to use to replace the current text and click the Replace button.

       To undo this action, press Ctrl+Z.

   • Use the dropdown at the top of the translation grid to sort or reorder the content:

     

     Next to the dropdown you can see the number of the segment you’re currently into.

     The default selection is No sorting, but you can choose from:

     • Alphabetical by source (A-Z)

     • Alphabetical by source (Z-A)

     • Alphabetical by target (A-Z)

     • Alphabetical by target (Z-A)

     • Source text length (shorter first)

     • Source text length (longer first)

     • Target text length (shorter first)

     • Target text length (longer first)

     • Match rate (lower first)

     • Match rate (higher first)

     • Frequency (lower first)

     • Frequency (higher first)

     • Last changed (older first)

     • Last changed (newer first)

     • Row status

3. Select a suggestion from Translation results

   To check the suggestions, click the Translation results    icon on the right-side panel.

   Translation results are all the results from local and online translation resources attached to the project, including translation memories, LiveDocs, term bases, fragment searching, auto-translation rules, etc. Whenever you work on a document, the translation results list is always active.

   In the Translation results list, memoQ editor can display:

   • Translation memory hits - marked with a red number.

   • Regular terms -number, and highlighted in light blue in the translation editor.

   • Forbidden terms - marked with a black number, and crossed out in the list. You can't use or insert them like regular terms.

   • Non-translatables - marked with a gray number and highlighted in light gray in the translation editor.

   Depending on the result you select, the Translation results list can look different.

   If you need more details about the selected suggestion, click Expand result. To check the important metadata, click Show metadata (this works only for TM hits).

   

   To insert a term into the segment, you can:

   • Press Ctrl and the number of the term you want to use (from 1 to 9), for example, Ctrl+8. You don’t have to select a specific word or phrase.

   • Double-click the term's row.

   • Click the term's row, then click the Insert result  icon.

   • The Compare selected result option is visible by default, but you can minimize it if needed. To do so, click the arrow  next to the box name.

     

     This section may look different depending on the translation result you choose to check.

4. Focus on a specific row

   To get all the relevant information for the row being translated, click the Focus on row  icon on the right-side panel.

   Here you can check:

   • Translation results - all the terms selected for this specific row.

     These come from translation memories, term bases, and non-translatable lists in the project. They're all the terms selected for this specific row.

     In the Translation results list, memoQ editor can display:

     • Translation memory hits - marked with a red number.

     • Regular terms -number, and highlighted in light blue in the translation editor.

     • Forbidden terms - marked with a black number, and crossed out in the list. You can't use or insert them like regular terms.

     • Non-translatables - marked with a gray number and highlighted in light gray in the translation editor.

     Depending on the result you select, the Translation results list can look different.

     If you need more details about the selected suggestion, click Expand result. To check the important metadata, click Show metadata (this works only for TM hits).

     

     To insert a term into the segment, you can:

     • Press Ctrl and the number of the term you want to use (from 1 to 9), for example, Ctrl+8. You don’t have to select a specific word or phrase.

     • Double-click the term's row.

     • Click the term's row, then click the Insert result  icon.

   • Comments - the list shows all the comments added to this row. In the translation editor, the commented text is highlighted in green.

     There are three types of comment icons you can see in the memoQ editor:

     - no comments added yet

     - comments added by other users

     - your comments

     Here, you can:

     • Add a comment about a whole row - click its Add/view comment  icon.

     • Add a comment about a part of the row - select the text, then hover over it and use the Add comment tooltip or click the Add/view comment  icon assigned to this row. A comment field appears with information about the content you want to comment on.

     • Add comments to rows that already have comments. The comments list shows how many comments you and others added to each row.

       You can also click the Add/view comment   icon.

       The memoQ editor opens the comments for the row you're reviewing, and the number next to the icon shows the total count of comments for that row.

       

     • To Edit or Delete a comment, click the falafel menu  icon in the top-right corner of the comment. You can only edit or delete your own comments.

       To check all the comments, you can also click the Comments  icon on the right-side panel.

   • Issues - the QA warnings and errors mentioned for the selected row.

     

     Here you can check:

     • Errors marked in red.

     • Active warnings marked in yellow.

     • Ignored warnings marked in gray.

5. Preview your translation.

   At any point you can use the Preview pane to check a real-time preview of the document.

   You can move it to the top of the page (or back to the bottom), change its height, or just hide it if you don’t need it at the moment.

   Don’t worry, you can bring your hidden preview back at any time.

   To work with your Preview options, click the View tab and then choose Preview.

6. Confirm or reject the selected segment.

   To confirm a segment, press Ctrl + Enter. To reject a segment, press Shift + Enter.

   Those options are also available under the Segment tab, or simply by using the  buttons just above the target column.

   Depending on the action you take, memoQ editor displays an icon on the grid:

   • For confirmed rows - depending on who confirmed the row,  for translator,   for Reviewer 1, and  for Reviewer 2.

     When you confirm your translation, memoQ editor saves the translation in the document and in the working translation memory of the project.

   • For rejected rows – .

7. Review the translation.

   To review and validate your translation, use QA checks and warnings:

   • Any segment with potential issues (e.g., missing punctuation, terminology mismatches) is marked with a warning .

   • Click QA issues  on the right-side panel to review and resolve them.

     To make your review easier, click the View options  icon and decide how you want to filter and group your QA issues. Your choice appears next to the icon even if you close the selection window.

     

     Here you can decide if you want to:

     • View all issues, only errors, or only warnings.

     • Group them by:

       • Row - display all issues identified for a specific row in one card. This option is set as default.

       • The issue type - display dropdowns with identified issues like consistency, numbers, or punctuation and whitespace.

     • Show ignored warnings - this option is switched off by default. Switch it on to display already ignored warnings.

     By default, this feature shows all issues and they are grouped by row.

     It is possible that during your work you'll see:

     • Active warnings marked in yellow

       If you decide to group your warnings by row, in the top-left corner of the card, memoQ editor shows you the row number, then the issue type and its description.

       If you decide to group your warnings by issue type, in the top-left corner of the card, memoQ editor shows you the identified issue type, then the row number, and its description.

       To ignore a warning, click the falafel menu  icon in the top-right corner of the warning and then click Ignore. The field and its icon will change color to gray and will be marked as an ignored warning.

     • Ignored warnings marked in gray 

       By default, ignored warnings aren't visible in the QA issues tab.

       To make them visible, click the View options   icon and switch on the Show ignored warnings slider.

       If you decide to group your warnings by row, in the top-left corner of the card, memoQ editor shows you the row number, then the issue type and its description.

       If you decide to group your warnings by issue type, in the top-left corner of the card, memoQ editor shows you the identified issue type, then the row number, and its description.

       To make your warning active again and take it into consideration, click the falafel menu  icon and then click Restore. The field and its icon will change color to yellow, and will be marked as an active warning.

     • Errors marked in red 

       Errors can't be ignored.

       If you decide to group your errors by row, in the top-left corner of the card, memoQ editor shows you the row number, then the issue type and its description.

       If you decide to group your errors by issue type, in the top-left corner of the card, memoQ editor shows you the identified issue type, then the row number, and its description.

When you finish

At this point you can deliver your translation.

To do this:

1. In the top-right corner of the screen, click the Deliver button.

   The confirmation window opens:

   

   Sometimes you won't be able to deliver your translation due to errors or issues that need your attention, for example:

   

   In such cases, memoQ editor displays the necessary info in the confirmation window, letting you know what to do next. Above, you can see the button says Return document as this is the recommended action.

2. If you’re sure you want to deliver your translation and there are no issues or errors, click the Deliver button.

   To go back to the document, click Cancel.

3. After delivering your task, the memoQ editor displays the confirmation banner at the top of the screen.