memoQ editor

memoQ editor is part of memoQ TMS, meaning it’s available only to organizations with a memoQ TMS subscription.

This is our fresh take on the classic webtrans - the tool where you can write, edit, or review your translation in a browser.

Who can use memoQ editor?

  • Companies: Can use it with an active memoQ TMS subscription. They handle the licensing.

  • In-house translators: Can use it with a web license provided by their company.

  • Freelance translators: Can access memoQ editor via a web license assigned by a client for specific projects. Unfortunately, they can’t buy memoQ editor for personal use.

The full display of the new memoQ editor window.

How to get here

  1. Log in to memoQweb as a project manager.

  2. In the Active projects list, click the project you want to work on.

  3. Then, click the document's name.

    It opens in a separate browser tab, in the new memoQ editor.

  1. You receive an email from your customer's memoQ TMS. In the email, click the link, and it should open in a browser.

    If you know the URL of the memoQ TMS where you need to work, open it in a browser.

  2. Sign in with the username and password you received from your customer.

When you open a translation document for the first time after an update to memoQ 11.5 or later, you’ll see a What’s new window. It highlights the latest features in the memoQ editor, so you can quickly see what’s changed and start using the improvements right away.

Popup window titled What’s new in memoQ editor version 11.5. Highlights new features including Concordance search, Auto-propagation, Single-row and Multi-row actions, My task details, and updated Settings. Includes a link to documentation and the Got it! button at the bottom to close the window.

If you need more details about the latest features, click Check our documentation.

To open this window anytime, in the top menu, click Help, then choose What's New.

You can switch between the new memoQ editor and the classic webtrans interface at any time, depending on your workflow and feature requirements.

How to switch back to webtrans?

  1. Click Switch back on the banner at the top of the page.

  2. If the banner is no longer visible, click Help in the top menu and select Switch back to the previous editor.

What happens when you switch?

  • Once you switch, you'll be able to continue working in the classic webtrans.

  • If you want to return to the new memoQ editor later, use the Try the new editor button in the header. You can switch between the two editors at any time.

  • When a new version of the memoQ editor is released, you’ll see the What’s new screen. You can still switch back if the new version doesn’t yet have all the features you need.

Your feedback is crucial in shaping the new memoQ editor. If you switch back, let us know what’s missing so we can improve the tool and your experience.

What can you do?

When you start working on a document you've been assigned to, memoQ editor displays the My task details window to help you understand everything about your task at a glance.

This window opens automatically the first time you open a document. You can also access it any time via the Help menu (only if you're assigned to the task).

Project managers or admins who aren't assigned to the document won’t see this window or menu item.

What’s inside the My task details window?

memoQ editor My task details panel showing structured sections: Task info (project name, document name, role, deadline, language pair), followed by collapsible sections for Project info, Task rules, and Project resources (Translation memories, Term bases, LiveDocs). A Got it! button is at the bottom right.

  • Task info: Project and document name, your role (e.g., Translator, Reviewer 1), deadline, language pair (source → target).

  • Project info: Project, client, subject, domain, and description.

  • Task rules: This section shows what you're allowed to do in this document. You can see here rules set by the PM, e.g., can translators and reviewers work at the same time? Yes/No, can you join/split segments? Yes/No.

  • Under Project resources you can find info about resources attached to your project.

    • Translation memories: Here you can see TM names on the left and their type on the right. They're listed by type: working, master, or reference.

    • Term bases: They're ranked and listed by number and name.

    • LiveDocs corpora: They're listed alphabetically.

Start translating

memoQ editor shows your translation divided into segments.

Usually, each segment contains one sentence. All the rows are presented in a two-column grid: the source text in the left column and the translation in the right column.

When you use structured content like tables, XML files, and databases, a single segment is usually a cell or a data record.

How to start?

  1. Click a target segment (right side)

  2. Formatting options.

    • To format text, use the Bold, Italic, Underline, Toggle case, Superscript, or  Subscript options. You can also Undo or Redo your changes.

      You can find those formatting tools just above the translation grid or under the Format section.

    • If you’re looking for options to edit and manage text, go to the Edit section where you can find the Cut, Copy, Paste, and Add comment options.

    • Click Clear translations of selected segments  to reset the content and start fresh.

      This option clears target segment text, target comments, and inserted match info.

      When you use this option the segment status is set to Not started and QA issues refresh automatically.

    • Click Copy source to target  to copy source text to its target segment.

      For this option only editable rows are overwritten. Target comments are also kept.

    • Under Tag format , you can switch between short, medium, and long tags. By default they are displayed in a short format. You can find these options under the View section as well.

    • Click Copy next tag sequence  to insert the next tag, tag pair, or tag combination from those not yet present on the target side. You can find tag related options under the View section as well.

    • Click Tracked changes  to view changes made in your review and decide which changes you want to see - all of them, made only by you, or the final ones. To activate this feature, click Turn on track changes toggle. You can find this option under the Tools section as well.

      This option has to be activated by the PM when they’re configuring all the settings for the project.

    • Click Check spelling and get suggestions  to ask memoQ editor to underline the suspect words or phrases and then get suggestions.

      Segment from the translation editor with the spelling suggestions window open.

      Right-click the red underline and choose an option from the menu. If you want to keep the word as it is, simply ignore the red underline or click Skip all to ignore all suggestions for the underlined word.

      If you want to use and accept a specific suggestion for all the occurrences of the word in the future, click the selected example from the list.

      Check spelling and get suggestions is turned on by default. You can find it under the Tools tab as well.

      If you can't see red underlines, either all words are spelled correctly (congrats!), or the spell checker isn’t configured for your target language.

    • Click Filter  to filter for specific text or wording. All the results are highlighted in orange.

      You can filter by source or target text.

      You can also decide how you want to filter for terms:

      • Case-sensitive: uppercase and lowercase letters need to be exactly as in the search term. Example: Filtering for "table" returns segments containing "table", but not "Table".

      • Any match: any part of the text can contain the term you’re looking for. Example: Filtering for "table" returns segments containing "tables", but not "tabloid".

      • Words match: this option means that your term must match whole words in the text. Example: Filtering for "table" returns segments containing "table", but not "tables".

      • Entire segment: this means memoQ only returns segments that fully match your search term. Example: Filtering for "table" returns only segments whose full text is "table".

      To confirm, click Apply filter.

      To clear the text field and filter for another term, click the Clear filter button below the dropdown list.

    • Click the Find and replace  icon to find specific terms and then replace them.

      Find and replace functionality, showing two fields - find and replace with. Below those fields, there are three radio buttons - Both, Source, and Target, and two checkboxes - case-sensitive and words match. Next to them are the Replace, Find previous, and Find next buttons.

      Here you can:

      • Enter the text you are looking for, decide if you want to search in the source, target, or both languages.

        You can then decide if you want your search to be case-sensitive or if you want words to match exactly with the term you’re looking for. All the results are highlighted in orange.

      • Jump between the results by clicking the Find next and Find previous buttons.

      • In the Replace with field, enter the text you want to use to replace the current text and click the Replace button.

        To undo this action, press Ctrl+Z.

    • Use the dropdown at the top of the translation grid to sort or reorder the content:

      Sorting panel displaying No sorting message, and next to it there's a box showing number 5 - the row user is currently in.

      Next to the dropdown you can see the number of the segment you’re currently into.

      The default selection is No sorting, but you can choose from:

      • Alphabetical by source (A-Z)

      • Alphabetical by source (Z-A)

      • Alphabetical by target (A-Z)

      • Alphabetical by target (Z-A)

      • Source text length (shorter first)

      • Source text length (longer first)

      • Target text length (shorter first)

      • Target text length (longer first)

      • Match rate (lower first)

      • Match rate (higher first)

      • Frequency (lower first)

      • Frequency (higher first)

      • Last changed (older first)

      • Last changed (newer first)

      • Row status

  3. Use Concordance to search across your project’s translation memories and LiveDocs corpora, and get relevant matches for terms, expressions, or similar translations. This way you can stay consistent.

  4. To check the suggestions, click the Translation results  icon on the right-side panel.

    Translation results are all the results from local and online translation resources attached to the project, including translation memories, LiveDocs, term bases, fragment searching, auto-translation rules, etc. Whenever you work on a document, the translation results list is always active.

    In the Translation results list, memoQ editor can display:

    • Translation memory hits - marked with a red number.

    • Regular terms - marked with a blue number, highlighted in light blue in the translation editor.

    • Forbidden terms - marked with a black number, and crossed out in the list. You can't use or insert them like regular terms.

    • Non-translatables - marked with a gray number and highlighted in light gray in the translation editor.

    Depending on the result you select, the Translation results list can look different.

    If you need more details about the selected suggestion, click Expand result. To check the important metadata, click Show metadata (this works only for TM hits).

    Translation results part of the memoQ showing translation memory hit with Expand result and Show metadata buttons and Translation memory name at the bottom.

    To insert a term into the segment, you can:

    • Press Ctrl and the number of the term you want to use (from 1 to 9), for example, Ctrl+8. You don’t have to select a specific word or phrase.

    • Double-click the term's row.

    • Click the term's row, then click the Insert result  icon.

    • The Compare selected result option is visible by default, but you can minimize it if needed. To do so, click the arrow  next to the box name.

      Compare selected result window showing Active source segment, TM source text, TM target text.

      This section may look different depending on the translation result you choose to check.

  5. To get all the relevant information for the row being translated, click the Focus on row  icon on the right-side panel.

    Here you can check:

    • Translation results - all the terms selected for this specific row.

      These come from translation memories, term bases, and non-translatable lists in the project. They're all the terms selected for this specific row.

      In the Translation results list, memoQ editor can display:

      • Translation memory hits - marked with a red number.

      • Regular terms - marked with a blue number, highlighted in light blue in the translation editor.

      • Forbidden terms - marked with a black number, and crossed out in the list. You can't use or insert them like regular terms.

      • Non-translatables - marked with a gray number and highlighted in light gray in the translation editor.

      Depending on the result you select, the Translation results list can look different.

      If you need more details about the selected suggestion, click Expand result. To check the important metadata, click Show metadata (this works only for TM hits).

      Translation results part of the memoQ showing translation memory hit with Expand result and Show metadata buttons and Translation memory name at the bottom.

      To insert a term into the segment, you can:

      • Press Ctrl and the number of the term you want to use (from 1 to 9), for example, Ctrl+8. You don’t have to select a specific word or phrase.

      • Double-click the term's row.

      • Click the term's row, then click the Insert result  icon.

    • Comments - the list shows all the comments added to this row. In the translation editor, the commented text is highlighted in green.

      There are three types of comment icons you can see in the memoQ editor:

      - no comments added yet

      - comments added by other users

      - your comments

      Here, you can:

      • Add a comment about a whole row - click its Add/view comment  icon.

      • Add a comment about a part of the row - select the text, then hover over it and use the Add comment tooltip or click the Add/view comment  icon assigned to this row. A comment field appears with information about the content you want to comment on.

      • Add comments to rows that already have comments. The comments list shows how many comments you and others added to each row.

        You can also click the Add/view comment  icon.

        The memoQ editor opens the comments for the row you're reviewing, and the number next to the icon shows the total count of comments for that row.

      • To edit or delete a comment, click the falafel menu  icon in the top-right corner of the comment. You can only edit or delete your own comments.

        To check all the comments, you can also click the Comments  icon on the right-side panel.

  6. To confirm a segment, press Ctrl + Enter. To reject a segment, press Shift + Enter.

    Those options are also available under the Segment tab, or simply by using the buttons just above the target column.

    Depending on the action you take, memoQ editor displays an icon on the grid:

    • For confirmed rows - depending on who confirmed the row,  for translator,   for Reviewer 1, and  for Reviewer 2.

      When you confirm your translation, memoQ editor saves the translation in the document and in the working translation memory of the project.

    • For rejected rows – .

      1. To select ranges: Press Shift and click selected range or press Shift + Up/Down arrows.

      2. Ctrl+Shift+A selects all visible rows (filters applied).

      3. Selecting is cleared when you click outside of the selection or start doing a different action in the editor.

      4. Available actions for multiple rows include copy source, confirm, reject, clear, join, lock, and unlock.

  7. To review and validate your translation, use QA checks and warnings:

    • Any segment with potential issues (e.g., missing punctuation, terminology mismatches) is marked with a warning .

    • Click QA issues  on the right-side panel to review and resolve them.

      To make your review easier, click the View options  icon and decide how you want to filter and group your QA issues. Your choice appears next to the icon even if you close the selection window.

      The interface showing options after you click the View options button. You can choose from (top row) All issues, Errors, Warnings, (middle row) Group by row, Group by issue type, (bottom row) Show ignored warnings toggle.

      Here you can decide if you want to:

      • View all issues, only errors, or only warnings.

      • Group them by:

        • Row - display all issues identified for a specific row in one card. This option is set as default.

        • The issue type - display dropdowns with identified issues like consistency, numbers, or punctuation and whitespace.

      • Show ignored warnings - this option is switched off by default. Switch it on to display already ignored warnings.

      By default, this feature shows all issues and they are grouped by row.

      It is possible that during your work you'll see:

      • If you decide to group your warnings by row, in the top-left corner of the card, memoQ editor shows you the row number, then the issue type and its description.

        If you decide to group your warnings by issue type, in the top-left corner of the card, memoQ editor shows you the identified issue type, then the row number, and its description.

        To ignore a warning, click the falafel menu icon in the top-right corner of the warning and then click Ignore. The field and its icon will change color to gray and will be marked as an ignored warning.

      • By default, ignored warnings aren't visible in the QA issues tab.

        To make them visible, click the View options  icon and switch on the Show ignored warnings slider.

        If you decide to group your warnings by row, in the top-left corner of the card, memoQ editor shows you the row number, then the issue type and its description.

        If you decide to group your warnings by issue type, in the top-left corner of the card, memoQ editor shows you the identified issue type, then the row number, and its description.

        To make your warning active again and take it into consideration, click the falafel menu  icon and then click Restore. The field and its icon will change color to yellow, and will be marked as an active warning.

      • Errors can't be ignored.

        If you decide to group your errors by row, in the top-left corner of the card, memoQ editor shows you the row number, then the issue type and its description.

        If you decide to group your errors by issue type, in the top-left corner of the card, memoQ editor shows you the identified issue type, then the row number, and its description.

  8. You can use the Preview pane at any time to see a real-time view of your translated document.

    You can move it to the top of the page (or back to the bottom), change its height, or just hide it if you don’t need it at the moment. Don’t worry, you can bring your hidden preview back at any time.

    To work with your Preview options, click the View section and then choose Preview.

What's more

You can edit the source text directly in the editor to fix errors before saving to TM.

To do that:

  1. Select the segment you want to edit.

  2. In the top menu, click Edit , and choose Edit source from the dropdown list. You can also press F2.

    This functionality won't work if you can’t edit the target segments (e.g., locked rows, rows outside your permission).

What happens next?

  • Editing activates the source segment with a blinking cursor.

  • You can edit text and inline tags (but not structural tags).

  • Status changes to Edited when source text is modified.

  • Editing ends and changes are saved when you click outside the source segment.

If you are a project manager or an admin, you can lock rows to prevent editing by linguists.

To do that, in the top menu click the Segment section, and then from the dropdown list choose Lock/unlock segment.

You can also press Ctrl+Shift+L.

Locked rows show a lock icon and are excluded from editing. Unlocking removes the lock icon and allows editing. It's possible to lock or unlock multiple segments at once.

You can customize memoQ editor in the Settings window.

To do that:

  1. In the top menu, click Tools.

  2. From the dropdown, select Settings to open the Settings window.

    The Settings window is organized into three expandable sections that allows you to:

    Each accordion has a Reset to default button to restore its settings independently.

    When you first open the Settings dialog, all accordions are closed to reduce clutter. You can open multiple accordions simultaneously, and your preferences will be remembered next time.

You can customize how your interface looks like in a few ways:

  1. Pop out a part of your screen

    If you like working with multiple screens, click the Pop out  icon to open the selected part of the memoQ editor in a separate window. You can move it to a different area of the screen or another screen for a clearer, more eye-friendly view.

    To bring it back, click the Pop in  icon.

    To pop in all popped-out windows at once, click the Default layout  icon in the bottom-right corner of the main screen.

  2. Show or hide preview

    You can decide if you want to show or hide preview during your work. To do that, click the Show preview or Hide preview  icon at the bottom of the sidebar just above the Default layout  icon.

  3. Change language and mode

    Under the Tools section in the main menu, click Settings.

    The Settings window opens:

    memoQ editor Settings window showing options for display preferences: language (with a link to change it in the profile), mode (Dark, System, Light—Light is selected), and a Reset to default button. There are expandable sections for Translation Results and Auto-propagation. At the bottom, there are Cancel and Apply buttons.

    In the Display section you can:

    • Change your display language: Click the Change display language in your profile button which takes you to your user profile settings.

    • Choose your memoQ editor mode: System (default), dark, or light.

      System mode follows your Windows settings. If your computer is in dark mode, choosing System applies the same dark mode in memoQ editor.

      If you choose dark mode, the layout switches, but the Preview pane remains in a default light mode.

      Dark mode of the whole memoQ editor page.

    • Reset your settings to default. In this case, your memoQ editor settings follows your Windows settings.

To confirm and implement all the changes made in this section, click Apply.

You can check all the translations tasks assigned to you on the My tasks page.

To get there, click the icon with your initials in the top-right corner of the screen.

memoQ editor redirects you to the My tasks page in memoQweb.

From here, you can also go to your profile in memoQweb, check your role, or log out.

Tab Action Shortcut
Segment
  Confirm Ctrl + Enter
  Reject Shift + Enter
  Lock or unlock segment Ctrl+Shift+L
Edit
  Undo Ctrl + Z
  Redo Ctrl + Y
  Cut Ctrl + X
  Copy Ctrl + C
  Paste Ctrl + V
  Select all segments Ctrl+ Shift + A
  Copy source to target Ctrl+ Shift + S
  Edit source F2
  Clear translations of selected segments Alt+C (Windows), ⌃⌥C (Mac)
  Add comment Ctrl + M
  Copy next tag sequence F9
  Find and replace Ctrl+ Shift + F
Preview
  Hide preview Ctrl + P
  Show preview Ctrl + P
Format
  Bold Ctrl + B
  Italic Ctrl + I
  Underline Ctrl + U
  Toggle case Shift + F3
Tools
  Concordance Ctrl+ K

When you finish

At this point you can deliver your translation.

To do this:

  1. In the top-right corner of the screen, click the Deliver button.

    The confirmation window opens:

    Confirmation window showing the "Done with your task? Click deliver to complete the process." text and below the Cancel and Deliver buttons.

    Sometimes you won't be able to deliver your translation due to errors or issues that need your attention, for example:

    Confirmation window showing the "You can't deliver this document yet. Check all the rows in the document. Some of them aren't Reviewer 2 confirmed. There are still 12 QA errors in this document." text and below the Cancel and Return document buttons.

    In such cases, memoQ editor displays the necessary info in the confirmation window, letting you know what to do next. Above, you can see the button says Return document as this is the recommended action.

  2. If you’re sure you want to deliver your translation and there are no issues or errors, click the Deliver button.

    To go back to the document, click Cancel.

  3. After delivering your task, the memoQ editor displays the confirmation banner at the top of the screen.