Options - Miscellaneous

Use the various options to control how memoQ treats documents and tags.

•Warn when confirming segments with identical source and target check box: If this is check box is checked, memoQ displays a warning message each time you attempt to confirm a segment where the target text is identical to the source text. This prevents you from overlooking segments where the source text was accidentally copied to the target cell. The check box is not checked by default.

•No warning if only formatting tags differ check box: If this is checked, memoQ does not display a warning message if the source and the target text is identical but the formatting tags or the inline tags are different. The check box is not checked by default.

•Only warn if segment contains at least one content word check box: If this is checked, memoQ does not display a warning message if the source text contains numbers and/or punctuation marks only. It is quite natural to copy such segments to the target cell. The check box is checked by default.

•Highlight target segments where the translation is different from the best TM match: Check this to see if the translation memories have a different translation than the one already in the segment. This works in the translation editor.

•Enable preview for translations check box: If this check box is checked, memoQ creates a preview for every supported document when it imports the document. If the check box is not checked, memoQ does not create the preview. This setting does not affect documents that are already imported, or documents that come from a different copy of memoQ. This check box is checked by default.

•Import image files check box: If this check box is checked, memoQ imports image files which can then be localized. This check box is unchecked by default.

•Import embedded images check box: If this check box is checked memoQ imports images that are embedded into documents. This check box is unchecked by default.

•automatically synchronize offline TMs and TBs with documents in online projects check box: If this check box is checked, and the user chooses to synchronize documents from the local copy of an online project, memoQ also synchronizes any offline translation memories and term bases that are being used in the project. The check box is unchecked by default. This means that only documents are synchronized when the user synchronizes an online project.

•Show translation progress (%) based on radio buttons: Choose what memoQ should count when it calculates the progress of a document or an entire project. You have three choices:

•Segments: memoQ compares the number of confirmed or proofread segments to the total number of segments in the document or the project.

•Words: memoQ compares the number of source words in confirmed or proofread segments to the total number of source words in the document or the project.

•Characters: memoQ compares the number of source characters in confirmed or proofread segments to the total number of source characters in the document or the project.

The default setting is Words. Note that this is different from earlier memoQ versions: they used to calculate the progress on the basis of segments. When you convert a project from an earlier version to version 5, the progress percentages might slightly change.

•Automatically open target document after exporting: If this check box is checked, memoQ opens the documents automatically after export when you choose to Export (stored path) or Export (dialog),

•Automatically open bilingual and two-column documents after exporting: If this check box is checked, memoQ opens the documents automatically after export when you export a bilingual format (except XLIFF).

•Allow replacement in source segments: Normally, memoQ (finds and) replaces text in the target text only. If this is checked, memoQ will replace text in the source segments, too. Note that you usually change the source text, so that you get better matches from translation memories and LiveDocs corpora.

Note: memoQ does not open the documents when you export more than 5 documents at once.

You can specify the comment import options for DOCX files.  Specify the export options for your comments:

•Export Information level comments to final file: If this check box is checked, memoQ only exports comments on information level to the final DOCX file.

•Export Warning level comments to final file: If this check box is checked, memoQ only exports comments on warning level to the final DOCX file.

•Export Error level comments to final file: If this check box is checked, memoQ only exports comments on error level to the final DOCX file.

•Export Other level comments to final file: If this check box is checked, memoQ only exports comments on other level to the final DOCX file.

•Export all types of comments: If this check box is checked, memoQ exports all comments on all levels to the final DOCX file.

See also: Comment categories

Note: If you imported a DOC file, then your exported final file is a DOC file. All exported comments will be in the exported DOC file. By default, memoQ imports DOC files as DOCX files, however, you can change the filter configuration.

•Enable pop up notifications: If this check box is checked, memoQ displays popup windows with further information at the bottom of the window. Click the letter icon to open up the messages.

Use the various options to control how memoQ treats the lookup results received from various resources (particularly translation memories, LiveDocs corpora, and term bases).

•Append space to inserted terms check box: If this check box is checked, memoQ writes a space at the end of any term you insert into the target cell from the Translation results list. This check box is not checked by default.

•Inserting a TM or corpus match overwrites target segment check box: If this check box is checked, and the user presses Ctrl+Space to insert a translation memory or a corpus match, memoQ replaces the entire contents of the current target cell. If the check box is not checked, memoQ inserts the match into the text at the cursor position. The check box is checked by default.

•Show highlights check box: If this check box is checked, memoQ highlights those terms and auto-translatable elements in the source text that are listed in the Translation results pane. This check box is checked by default.

•Patch fuzzy TM matches check box: If this check box is checked, memoQ will attempt to fix matches automatically. Check the Include TM fragments (LSC hits) to include sub-string matches in the automatic fixing. Check the Store patched match rate instead of the original match rate check box if memoQ should overwrite the TM match with the fixed match and displays the fixed match rate at the bottom right corner of the Translation results pane. A fixed match can never exceed 94% as match rate.

•Filter and limit translation memory and corpus hits check box: If this check box is checked, memoQ omits identical translation memory and corpus matches from the Translation results list, and also limits the number of matches in the list. This check box is turned on by default.

•Maximum number of translation memory and corpus hits shown spin box: This box contains the limit to the number of translation memory and corpus hits that appear on the Translation results list. The default value is 5.

•Show corpus hits without a translation check box: If this check box is checked, memoQ lists those hits from LiveDocs corpora that contain no translation (for example, they come from a monolingual document in the corpus). This check box is checked by default.

•Longest source term hides shorter matches check box: If the term bases in the project contain more than one terms for the same part of the source text, and one term is longer than another, memoQ will display only the longer one on the Translation results list. This check box is checked by default.

Using the two radio buttons under Display order of term base hits, you can control how memoQ sorts the terms in the Translation results list:

•Order of appearance in text: memoQ lists the terms as they appear in the source text. This is the default.

•Alphabetical: memoQ lists the terms in alphabetical order of the source terms.

•Order term base hits primarily by rank and metadata check box: memoQ ranks the term base hits in the translation grid according to your term base ranking and the metadata for your project (client, domain, subject). If you do not check this check box, then the source position is first, and then the TB ranking, and the same with the alphabetical order: the alphabetical order precedes the ranking.

•Show term base hits with empty target check box: If this is checked, memoQ displays term base entries where there is no target-language equivalent in the current target language. This indicates that the highlighted phrase is a term in other languages, and the translator might need to find an appropriate target-language equivalent. The check box is checked by default.

Note: This is useful if you are also using term extraction. A term extraction session can return hits similarly to a term base, but there are many entries where the target-language equivalent was not yet filled in. This is similar to concordancing monolingual documents in LiveDocs corpora.

•Check for duplicates when adding new terms check box: If this check box is checked, memoQ checks the term base for duplicate entries when you add a new term to a term base.

•Delay before showing translation results box: By default, memoQ waits 500 msec before showing any lookup results. You can customize this value in entering a value between 0 and 1000 msec in the box. You can speed up or delay the showing of lookup results.

Use this tab so specify which languages should be shown as preferred languages at the top of the language lists when you e.g. create a project, a translation memory or a term base.

Check the Show preferred languages at the top of language lists check box to enable the selection.

•Show recently used languages option: Whit this option, memoQ calculates which languges to use.  In the Number of languages drop-down list, select the number of preferred languages to be shown at the top of the language lists. You cannot specify your own preferred languages here.

•Use these languages option: You can freely define your preferred languages list to be shown at the top of the language lists.

Note: The same preferred languages list is used in all drop-down lists where you can select languages (project creation, in the resource console).

•Warn if imported file's language is different from project's source language: Check this check box to get a warning when when the source language in the file you want to import does not match the source language of your project.

You usually calculate the cost or the price of translation from the analysis you get from Statistics. The analysis tells you how much of the source text is covered by various TM and LiveDocs matches.

To calculate prices, you use multipliers - percent numbers - or weights. You don't charge - or don't pay - the same amount for a segment where there is a 100% and for a segment where there is no match at all. The multiplier - weight - for a type of match indicates how much you need to work on that match, compared to translating the segment from scratch.

In the Weighted counts tab, you can set the weights; and then memoQ will use these weights in Statistics. memoQ will apply these weights to every project. If you need to use different weights with a project, you need to open Options / Miscellaneous, and change them here.

This screenshot shows the default weights memoQ is using.

To change the weight, simply type a different number next to the match rate you want to change.

This tab lists the custom fields that are used in every  new translation memory that is created on your computer. The changes you make here will not affect existing translation memories.

Maximum 20 custom fields: A TM scheme cannot contain more than 20 custom fields.

The following options are available:

•Add: Click this link to add a new custom field to the default TM scheme. The Custom field properties dialog appears where you can specify the name and the type of the new custom field. If you choose Picklist (single) or Picklist (multiple) for the type, you also need to list the possible values for the field.

•Edit: Click this link to change the type of the selected custom field. You cannot change the name. When you click Edit, the Custom field properties dialog appears where the Name box is greyed out. You can change the type, and in the case of Picklist (single) and Picklist (multiple), you can also change the list of possible values.

•Remove: Click this link to remove the selected custom field from the list.

•Export scheme to XML: Click this link to export the list of custom fields in an XML file that can be used when creating new translation memories, both on this computer and on other computers running memoQ.

•Import scheme from XML: Click this link to populate the list of custom fields that were saved to an XML file earlier from another copy of memoQ.

Use this tab to measure your editing time.

Check the Record editing time when I am working check box to record your editing time. This time is only visible for you. You can see it in the information bar in the translation grid: Next to the clock icon, you see the time you spent working on the currently opened document.

You can create a report from the time spent editing. This report can only be created in local projects.

Note: If you do not have Editing time enabled, the clock icon and the time are not visible in the information bar in the translation grid.

If your network uses a proxy server, you need to configure proxy settings in memoQ, so that it can update licenses over the Internet. To configure proxy settings, use the Proxy settings tab the to set up the proxy settings.

In this tab, you can configure the proxy settings for memoQ.

•Proxy settings section:

oNo proxy: This is the default option. memoQ will attempt to contact the Kilgray activation server directly over the Internet (which will fail if your network uses a proxy server to access the Web).

oUse system setting: Choose this option to use the settings of your network's proxy server for memoQ. Click the Detect button to detect the proxy settings for your setup.

oCustom proxy setting: Choose this option to enter custom proxy settings. Enter the host address in the text field. Choose a port from the drop-down list.

Note: You might need to obtain these details from your network (IT) administrator.

Click the Test button to test your proxy settings.

•Authentication settings section:

oProxy server requires authentication check box: Check this check box to allow authentication, then use the radio buttons below to choose the type of authentication:

oUse integrated authentication: Choose this option to use the integrated authentication from the system. memoQ will use your user name and password to access the proxy server.

oUse basic authentication: Choose this option to enter a user name and password to use a basic authentication for the proxy server. Note that this method is less secure than integrated authentication.

Click Save to save your settings.

On this tab, you can decide whether or not you wish to receive e-mail notifications about discussions from a memoQ server.

If this is turned on, memoQ server sends an e-mail whenever a new note is posted to a topic that you follow or that you are assigned to.

Type the address of the server in the Server URL box, or choose the server from those that you visited before: to do that, click the down arrow next to the Server URL box. Click Select, and, if memoQ prompts you, type your user name and password for the selected server.

If memoQ logs you in automatically, but you want to log in under a different name, click Manage logins. The Manage logins dialog appears where you can delete your login details from the list of servers.

Once you are connected, you can check or clear the Enable discussion-related e-mail notifications check box. The notifications are enabled by default: the server will send you e-mails.

Clear the check box if you no longer wish to receive e-mail notifications about discussions from the selected server.

Click Apply to save the new setting.

Note: The setting applies to the selected server only. If you work with multiple servers, and you want to turn on or off the notifications on all of them,. you need to select them one by one in the Server URL box, check or clear the check box, and then click Apply. You need to do this because the setting is saved to the server – it must know that it shouldn't send notifications.